Secretarial - Guidance - 20272318

Clover Park School District • Lakewood, WA

2d • Onsite

About The Position

Under general supervision of the assigned building administrator, provides general secretarial services for the guidance office staff and other offices as assigned.

Requirements

• High school diploma or equivalent and completion of secretarial training.
• Two (2) years of successful secretarial experience that included data entry and use of word-processing software.
• Knowledge of general office management techniques.
• Knowledge of correct grammar, spelling and English usage.
• Ability to keyboard at 60 wpm and use word-processing software in a windows environment.
• Ability to work with and communicate effectively with students, parents, building staff, coworkers, volunteers and the public in a diverse environment.
• Ability to maintain confidentiality of student records.
• Ability to prioritize own work, to accomplish a variety of tasks, and work independently.
• Ability to lift 20 pounds.
• Fingerprinting and background check.
• First aid and CPR Card within six (6) months of hire.

Nice To Haves

• School District secretarial experience.

Responsibilities

• Serves as office receptionist. Greets students, parents and visitors and provides assistance or refers as appropriate. Answers and responds to telephone inquiries or requests for assistance.
• Prepares and forward records of withdrawn students. Evaluates student records, copies and distributes and/or mails transcripts.
• Maintains, reviews, edits and files student records. Purges student files as needed.
• Compiles Federal Survey information and prepares student counts for district and federal funding purposes.
• Assists with distribution of student handbooks and materials, including coordination of locker usage and maintenance of student locker records.
• Maintains testing materials; processes test scores and assists with administration of SAT tests for students as assigned.
• Assists counselors with student registration and scheduling. Screens and analyzes all student health immunization records.
• Processes student progress reports, homework requests, transcript requests, letters of recommendation, college and scholarship applications, and inquiries from outside agencies and employers.
• Prepares correspondence and documents using word processing software. Maintain and operates standard office equipment.
• Assists with the development and maintenance of various student, building and transportation schedules.
• May assists with graduation preparation and planning.
• Trains and supervises student office assistants.
• Provides limited assistance in the health office, in the absence of the school nurse.
• Performs other duties as assigned.

Benefits

• medical, dental, vision, long term disability and basic life insurance benefits
• Washington State Healthcare Authority under the School Employees Benefits Board (SEBB)
• Washington State Department of Retirement Systems Plan
• tax deferred 403(b) and 457 Deferred Compensation Plans (DCP)

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED