Second Secretary- Bilingual preferred (Shared Burton Elem/Burton Middle)

Grand Rapids Public Schools•Grand Rapids, MI

1d•Hybrid

About The Position

The second secretary is responsible for providing secretarial support services to the principal and head secretary. This role involves assisting with administrative tasks, managing scholar attendance and data, processing financial information, and interacting with various school stakeholders. The position is shared between Burton Elementary and Burton Middle School.

Requirements

High School diploma or equivalent
One year of successful previous secretarial experience
Ability to work well with others and participate as a member of the team
Excellent written and verbal communication skills
Dependable attendance and punctuality
Outstanding organizational abilities and good time management
Experience working with computers
Strong public relations skills with the ability to engage professionally and courteously with school stakeholders, including students, parents, teachers, and the community
Ability to work in a diverse environment
Stands and/or walks during most of the working day.
Turns, stoops, climbs, bends, pushes, pulls, reaches for and carries materials and equipment in the performance of tasks.
Must be able to lift a minimum of 40 pounds.
Must be able to work outside for extended periods (up to the entire eight-hour shift) in all weather conditions.
Specific vision abilities required by this job include close vision, distance vision and ability to adjust focus.
While performing the duties of this job, the employee is required to compare, analyze, communicate both orally and in writing in the English language, copy, coordinate, instruct, compute, synthesize, evaluate, use interpersonal skills, compile, and negotiate.

Nice To Haves

Bilingual preferred

Responsibilities

Assist with the scheduling of appointments and maintain calendar for building administrator
Assist the building administrator with various tasks including message handling, written communications, answering mail, filing, and scheduling
Assist with recording all scholar daily attendance when required
Assist with the recording of scholar data information in school file and files for pupil personnel as they enroll or drop
Maintain the computerized scholar information system
Process and deliver bank deposits
Receive and send school records
Assist with attendance when required
Work with scan sheets for report cards, coordinate distribution, etc.
Interact with co-workers, administration, scholars, parents and the community in positive, supportive and cooperative ways
Performs other duties as assigned