Second Deputy - Treasurer

St. Croix County•Hudson, WI

7h•$24 - $34•Onsite

About The Position

This position assists the County Treasurer in performing the statutory duties of the office, under general supervision from the County Treasurer; and to provide responsive, courteous and efficient service to County residents and the general public.

Requirements

Knowledge of bookkeeping procedures and ability to handle money.
Knowledge of standard accounting principles and practices.
Knowledge of and ability to interpret federal, state, and county laws, rules, and ordinances pertaining to the responsibilities of office of the County Treasurer.
Ability to perform detailed work accurately and independently in compliance with stringent time limits with minimal direction and supervision.
Ability to prioritize duties to accomplish a high volume of work product while adapting to constant changes in priority.
Ability to maintain accurate and legible notes.
Knowledge of County policies, procedures and practices.
Ability to establish and maintain effective working relationships with others.
Ability to analyze and prepare organizational and functional reports from research data.
Ability to type and key entry accurately at a reasonable rate of speed.
Technical proficiency in the use of relevant software applications, databases, or other technology tools used in the position (e.g. Microsoft Office, Outlook, SharePoint, etc.).
General knowledge of current office practices and procedures and knowledge of the operation of standard office equipment.
Ability to work the allocated hours of the position.
Ability to communicate effectively in English, both verbally and in writing, with a wide range of individuals, including the public, colleagues, and supervisors.
Ability to read, interpret, and apply information form complex documents such as laws, regulations, policies, procedures, and reports.
Ability to prepare clear, concise, and accurate written communications, including reports, correspondence, and documentation, tailored to the audience’s needs.
Ability to engage with the public, handle inquires, resolve conflicts, and build positive relationships with a diverse population.
Ability to perform mathematical calculations.
Ability to comprehend complex financial and tax records.
Ability to accept, count, and reconcile monies, both cash and checks.
Ability to understand and effectively carry out verbal and written instructions.
Ability to develop, interpret and implement local policies and procedures; written instructions, general correspondence; Federal, State, and local regulations.
Ability to think quickly, maintain self-control, and adapt to stressful situations.
Ability to maintain discretion regarding business-related files, reports and conversations, within the provision of open records law and other applicable State and Federal Statutes and Regulations.
Organizational and time management skills needed to meet deadlines.
Must have ability to work accurately with attention to detail.
Ability to maintain confidentiality.
Ability to prepare and maintain accurate and concise records and reports.
Ability to analyze facts, define problems, and exercise sound judgment in arriving at conclusions.
High School Diploma/equivalent.
Minimum of two (2) years of bookkeeping, banking, or accounting related experience with customer service.
Must be bondable.

Nice To Haves

One-year diploma or post-secondary education preferred.

Responsibilities

Serves as primary contact by answering telephone and greeting customers; provides information or directs to appropriate personnel.
Receipts daily deposits from county departments into ERP and prepares daily deposit and report.
Receives, researches, receipts and balances property tax payments.
Drafts necessary correspondence to taxpayers.
Establishes and maintains process for accessible use of records relating to tax payment issues.
Generates and balances daily and monthly reports.
Prepares and mails tax reminder notices.
Manages returned mail and researches good addresses for property owners.
Maintains lottery credit database; determines eligibility and enters lottery credit applications, answers various inquiries from property owners and municipalities, prepares reports and letters for municipalities, performs annual audit of database and makes adjustments in compliance with statutes, and retains records for State audits.
Manages unclaimed checks; collaborates with the Finance Department, prepares and mails letters to payees, requests replacement checks, maintains accurate logs.
Accepts and imports special charges for property tax calculations.
Performs procurement tasks for office, ordering all supplies.
Files reports, receipts and general tax information.
Performs duties of First Deputy in absence.
Performs tax searches and provides tax information.
Assists in daily balancing of cash drawer.
Processes NSF checks and bills and corresponds with checkwriters.
Trains seasonal workers in tax collection procedures and assigns other duties.
Scans documents into Laserfiche.
Assists in Records Retention management.
Records tax redemption certificates.
Other duties as assigned.