Insomniac - Seasonal Travel Coordinator 2026
About The Position
Insomniac is seeking a Seasonal Travel Coordinator to offer administrative assistance for their festival travel operations. This position requires excellent organizational skills, a keen eye for detail, and the ability to perform under pressure, often managing multiple travel schedules concurrently. Travel Coordinators are crucial for ensuring a smooth travel experience while adhering to company policies, budget limitations, and traveler preferences. They act as the primary contact for all travel-related issues, ensuring efficient logistics management and traveler support throughout their journey. This role reports to the Project Manager, Travel and is not a remote position.
Requirements
- 2+ years experience in administrative tasks.
- Must be competent in problem-solving issues related to mobile devices as well as Mac and PCs.
- Must be proficient in Microsoft and Google operating systems
- Must have strong communication skills, both verbal and written.
- Must be able to think through, evaluate and solve problems logically and efficiently.
- Must have exceptional organizational skills and meticulous attention to detail.
- Must conduct all matters and communications in a professional and courteous manner as a representative of the company.
- Must be motivated with an “Everything is possible” attitude.
- Must be an active problem solver, instilled with a sense of urgency for projects large and small.
- Applicants for employment in the U.S. must possess work authorization, which does not require sponsorship by Insomniac for a visa.
Nice To Haves
- Passion for dance music
- Passion for helping others and the human resources space
Responsibilities
- Maintain, file, and organize office and festival paperwork.
- Aid in the travel planning and approval process.
- Support Accounting activities (credit card authorizations, reconciliation reports, etc…)
- Support communications between Insomniac and 3rd party travel vendors.
- Provide support for the online booking tool to end users
- Create and maintain files per show for all travel needs/moves.
- Be the secondary point of contact for all travel inquiries
- Support vendor relations
- Maintain relations with departments to ensure travel needs are met
- Support data analysis for travel history and reports
- Train and provide support in onboarding team members, clients, vendors and partners when needed
- All other projects and initiatives as identified
Benefits
- Encouragement to develop professional and personal aspirations
- Opportunities to enjoy new experiences
- Opportunities to learn from talented people
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What This Job Offers
Career Level
Entry Level
Education Level
No Education Listed
