Seasonal Tradeshow Logistics Coordinator

Realityworks•Eau Claire, WI

3d•Onsite

About The Position

As our Tradeshow Logistics Coordinator, you'll help power successful events by managing the inventory, preparation, shipping, and organization of tradeshow and marketing materials. You'll ensure booth displays, products, learning aids, and promotional assets are accurately packed, delivered, and ready to make a lasting impression. If you enjoy staying organized, working hands-on, and keeping operations running smoothly, this role offers the opportunity to make a visible impact on every event we attend.

Requirements

High school diploma or equivalent
Basic proficiency with Microsoft 365, including Excel and Outlook
Strong organizational skills and attention to detail
Comfortable with hands-on work, including preparing, packing, shipping, receiving, and organizing materials/equipment weighing up to 50 lbs
Ability to follow packing lists, written instructions, schedules, and established processes accurately
Good critical-thinking and problem-solving skills
Ability to work independently

Nice To Haves

Previous experience with shipping, receiving, inventory, fulfillment, warehouse operations, event logistics, or similar work is helpful
Experience using shipping systems or preparing packages for commercial carriers is a plus

Responsibilities

Picks, packs, and prepares products, learning aids, booth materials, marketing collateral, promotional literature, and other materials for tradeshows and events
Prepares outbound event shipments according to established event schedules, shipping requirements, and instructions
Receives, unpacks, and organizes returned event materials and products following tradeshows and events
Maintains organized tradeshow inventory and storage areas, ensuring materials are properly labeled, stored, and readily accessible
Reviews event requirements, packing lists, spreadsheets, and other documentation to ensure the correct products and materials are prepared for each event
Inspects event products, equipment, displays, and materials for cleanliness, condition, completeness, and readiness and identifies missing, damaged, or incorrect items
Maintains accurate inventory records and tracks the location and availability of tradeshow materials according to established processes
Assists with assembling, organizing, cleaning, and preparing event displays, equipment, and learning aids
Communicates inventory shortages, shipping concerns, damaged products, missing materials, or other issues to appropriate team members
Works collaboratively with Marketing and other internal teams to meet event preparation and shipping deadlines