Seasonal Events Assistant

Mobile Loaves & Fishes•Austin, TX

7d•$20 - $21•Onsite

About The Position

The Seasonal Events Assistant will play a crucial role in supporting the preparation, execution, and cleanup of events at Community First! Village, including our biggest event of the year, Village of Lights. This position supports various event-related tasks and on-site needs, ensuring a smooth and enjoyable experience for all attendees, volunteers, and staff. The ideal candidate is detail-oriented, a team player, and able to manage multiple tasks simultaneously. This is a temporary full-time, non-exempt position running from September through January and reporting to the Events & Hospitality Manager. Due to the nature and requirements of the position, hours are flexible to fit need, but typically include 9 am – 5 pm Monday-Friday. Some nights and weekends will be required. The candidate must be available to work on the following days: September 18-19, December 3-5, and December 11-12. The Seasonal Events Assistant will office at Community First! Village located at 9116 Hog Eye Road, Austin, TX 78724.

Requirements

Commitment to serving those who have experienced homelessness and personal alignment with MLF's vision, mission, core values, and goals.
Strong organizational skills with the ability to manage multiple tasks
Detail-oriented with a focus on ensuring smooth event logistics
Ability to work both independently and collaboratively with a team
Excellent communication skills, both written and oral
Proficient in the use of technology, including Microsoft Office Suite and Asana
Must have a valid driver's license

Nice To Haves

Previous experience with event support preferred but not required

Responsibilities

Temporarily join the MLF team from September through January
Regular day-of assistance with onsite events, including setting up and tearing down food, tables, chairs, trash, etc.
Promotional work for Community Cinema Events – Mailchimp, Eventbrite, social media, Canva design, event calendars, etc.
Research venues and vendors for upcoming events
Lead volunteer groups in various event specific tasks
Assist with various Village of Lights and other large event-related tasks.
Create and manage QR codes for event use
Conduct an inventory of event décor and supplies and organize them on a regular basis (e.g., traffic vests, light wands, fire pit supplies, etc.)
Assemble supplies for both volunteers and staff
Help create and put up signage around the event site
Organize and steward shared event spaces
Charge and prepare essential event tech equipment (walkie-talkies, iPads, etc.).
Learn Asana (task management software) and assist in managing various event boards
Perform administrative tasks as needed to support event coordination.
Aid in post-event tasks, including inventory, cleanup, and storage of event materials.
Other duties & responsibilities as needed