Seasonal Data Entry Specialist

Novir•Milwaukee, WI

6d•Onsite

About The Position

The Data Entry Specialist supports Novir's onsite vaccination clinic operations by ensuring accurate vaccine eligibility verification and timely completion of post-clinic documentation. This role works primarily within state immunization registries and customer electronic medical record (EMR) systems to maintain complete and accurate resident vaccination records. This is a seasonal position, with the majority of work performed during Monday–Friday afternoon/evening shifts. Dependability, accuracy, and the ability to work independently are essential to success in this role.

Requirements

Highly dependable: Consistent attendance and reliability are critical, particularly during peak seasonal clinic periods.
Self-directed: Able to manage assigned work independently, prioritize tasks, and meet deadlines without constant supervision.
Detail-oriented: Able to maintain a high level of accuracy when working with resident demographic and immunization information.
Comfortable with repetition: Able to perform repetitive data entry and documentation tasks while maintaining accuracy and focus.
Strong organizational and time-management skills.
Ability to work efficiently while maintaining quality.
Strong communication skills and willingness to escalate questions or discrepancies when needed.
Commitment to maintaining confidentiality and following HIPAA and data privacy requirements.
Prior experience with electronic medical records, immunization registries, healthcare data entry, or a related administrative/clinical support function preferred.
Working knowledge and experience with one or more of the following state immunization registries: WIR – Wisconsin Immunization Registry, NCIR – North Carolina Immunization Registry, SHOTS – Florida Immunization Information System, CIIS – Colorado Immunization Information System
Experience with customer EMR platforms preferred, including: PointClickCare (PCC), ECP, Matrix, ElderMark
Strong computer skills and ability to navigate multiple software platforms.
Ability to learn and follow customer-specific documentation requirements.

Nice To Haves

You're Detail Oriented: You pay attention to the small things that make a big difference. Accuracy and timeliness are important to you.
You're Flexible: You are comfortable working independently across multiple healthcare platforms and understands that timely and accurate documentation is essential to ensuring complete resident vaccination records and successful clinic operations.
You're A People Person: Customer service is at the core of everything you do, and you are a great partner. Reliable, dependable, consistent describe you well. You care about being productive and doing the job well as an important part of the team.

Responsibilities

Access state immunization registries to review resident vaccination histories.
Determine resident eligibility for vaccines being offered at scheduled clinics.
Review and reconcile immunization information across systems.
Accurately document vaccine eligibility and related information within Novir's TRACK system.
Identify discrepancies or incomplete records and escalate issues appropriately.
Utilize Novir's post-clinic reports to document vaccines administered in the appropriate state immunization registry.
Complete documentation accurately and within required timelines.
Review submitted records for accuracy and completeness.
Address rejected, incomplete, or discrepant records as appropriate.
Complete post-clinic documentation in customer EMR systems.
Document resident vaccine administrations, consents, and refusals according to customer requirements.
Ensure documentation is entered under the correct resident and accurately reflects the services provided.
Complete documentation within established Novir and customer timelines.
Communicate EMR access issues or documentation barriers promptly.