Screening Processing Coordinator (Part-Time)

MRI Software•Minnesota Remote, MN

3d•$20 - $23•Hybrid

About The Position

The Screening Processing Coordinator is responsible for executing the end-to-end administrative and physical handling process for fingerprint cards and related Bureau of Criminal Apprehension private searches. This part-time role supports internal screening operations by preparing fingerprint cards, coordinating card distribution and return, reviewing completed cards and consent forms for accuracy, hand-delivering submissions to the BCA St. Paul Fingerprint Office, tracking results, posting results into the TE system, and securely handling physical documentation. The position is process-driven, highly documented, and focused on accuracy, timeliness, confidentiality, and reliable execution rather than client-facing support.

Requirements

High school diploma or equivalent required
Must be located in the greater St. Paul, Minnesota area
Reliable personal transportation required, including ability to make frequent trips between the office and BCA
Ability to work the required part-time schedule: Monday, Wednesday, and Friday, 8:00 AM - 4:30 PM CST/CDT
Basic computer proficiency, including ability to enter data, scan documents, attach files, update tracking records, and use internal systems
Strong attention to detail and ability to follow established, documented procedures consistently
Minimum critical thinking and problem-solving skills needed to identify missing information, incomplete documentation, expired consent forms, and process exceptions
Ability to handle confidential information and PII with care and discretion
Dependable, organized, and comfortable performing repetitive administrative tasks with accuracy
Ability to physically handle, stamp, scan, mail, transport, and securely dispose of paper documents

Nice To Haves

Prior experience in an administrative, records processing, mailroom, courier, compliance support, or operations support role
Experience working with confidential documents or personally identifiable information
Experience using tracking systems, spreadsheets, or case-management tools
Familiarity with structured process documentation, checklists, or audit-sensitive workflows

Responsibilities

Obtain stamped fingerprint cards from the BCA as needed to support ongoing screening volume
Prepare fingerprint cards by completing applicant and client information using established hand-written and stamped processes
Follow documented procedures to ensure cards are prepared accurately before distribution
Mail prepared fingerprint cards in bulk to applicants or client sites according to process requirements
Coordinate return of completed fingerprint cards from local applicants, office drop-offs, and designated client pickup locations
Confirm required consent forms accompany each card and monitor the 30-day expiration window from date of signature
Escalate or route renewal needs when consent forms are missing, incomplete, or at risk of expiration
Review completed fingerprint cards and consent forms for accuracy, completeness, required signatures, and readiness for submission
Identify missing or incorrect information and coordinate resolution with internal resources, applicants, or client contacts as needed
Request corrected or replacement cards when documentation defects prevent submission
Maintain careful attention to personally identifiable information (PII) throughout review, handling, storage, and mailing
Hand-deliver fingerprint cards to the BCA St. Paul Fingerprint Office for processing
Plan and execute repeat BCA trips as needed based on daily processing limits, batch volume, and cards requiring follow-up
Track cards in flight, pending submissions, returned items, and outstanding results using established internal tracking processes
Manually post fingerprint results into the TE system when received
Scan and attach documentation to the appropriate record, then securely dispose of physical cards according to process requirements
Follow documented procedures to reduce delays, rejected cards, rework, and consent-form expiration risk
Support chain-of-custody expectations for fingerprint cards and related PII during transit, storage, scanning, and disposal
Maintain accurate records of card status, submission timing, result receipt, and completion steps to support auditability
Communicate process exceptions, bottlenecks, or risks to internal stakeholders promptly and clearly

Benefits

Flexible, game-changing real estate software that powers thriving communities
People-first approach to PropTech
Investing in employee resource groups
Tailored resources for each person to reach their full potential
Work environment that makes you excited to show up every single day
Strive to amaze
Talent is vital to us, our partners and our clients
Amazing growth requires amazing employees
Inclusive employer
Welcome and celebrate diversity across all backgrounds, including ethnicity, religion, sexual orientation, gender identity, disability, age, military, veteran status and more
Belonging is a direct result of Diversity, Equity, and Inclusion