Scientific Program Analyst (53167)

Gap Solutions•Rockville, MD

About The Position

The Scientific Program Analyst supports extramural research initiatives for the National Institute of Mental Health (NIMH) within the National Institutes of Health. The role uses data-driven analysis, portfolio management, and program evaluation to advance organizational priorities, assess program effectiveness, inform strategic decisions, and support the development and coordination of research programs. The analyst provides project and program management support, including planning and coordinating initiatives, maintaining documentation and communications, tracking milestones and deliverables, and keeping staff and partners informed of progress. The position conducts literature searches, gathers and analyzes scientific and programmatic information, maintains databases and other information resources, and prepares reports, presentations, charts, spreadsheets, and other materials for program staff, leadership, meetings, and stakeholders. The role also supports scientific meetings and consultations, strategic planning, funding plans, budgets, milestones, and program evaluations. It analyzes existing programs and processes, identifies issues and opportunities for improvement, and develops recommendations, procedures, reporting formats, and tools to support research portfolio analysis and program operations. This position is contingent upon contract award.

Requirements

Bachelor’s degree in Business Management and Administration, Community and Public Health, or a similar field.
Skills in writing and reporting.
Proficiency with SharePoint, PowerPoint, and the MS Office Suite.

Nice To Haves

Master’s degree.
Ability to communicate effectively, orally and in writing, with technical and non-technical staff.
Detail-oriented with strong organizational skills and the ability to prioritize multiple tasks and projects.

Responsibilities

Support existing projects and the development, initiation, and execution of new project initiatives.
Assist with concept development, planning, execution, and support of project-related activities.
Organize and maintain project documentation and communications, and track project progress using project management tools.
Review and proofread programmatic documents concerning scientific and management issues and policies.
Track action items, tasks, deadlines, milestones, and deliverables; remind staff of deadlines and maintain relevant spreadsheets.
Request, gather, exchange, and provide information to principal investigators, program staff, Network investigators, and other relevant individuals.
Conduct literature and database searches using sources such as PubMed and Web of Science; manage references using bibliographic software.
Organize, analyze, interpret, and condense scientific and programmatic materials and reports from a variety of sources.
Develop scientific search criteria and locate scientific, programmatic, and related information through literature, database, internet, and other searches.
Prepare scientific and programmatic presentation materials, including tables, graphs, slides, abstracts, posters, handouts, charts, and background documents.
Analyze progress-report data and develop presentations for program staff and meetings to assess program progress.
Organize existing slides, presentations, and talking points into a functional database or library.
Design, develop, and maintain databases, Listservs, spreadsheets, PowerPoint presentations, SharePoint resources, and other computer applications.
Prepare meeting and conference materials, agendas, participant lists, correspondence, minutes, reports, and supplemental documents.
Attend meetings, training, and conferences in support of program initiatives; plan and participate in technical meetings and consultations.
Coordinate scientific meetings, including communications with lecturers, guests, and participants, registration, logistics, and ongoing teleconferences or videoconferences.
Prepare and deliver formal presentations for division leadership and other interest groups.
Coordinate program activities, agendas, meetings, background materials, minutes, and communication with initiative personnel and partners.
Provide project management support for large or complex projects involving internal and external stakeholders.
Work with the Director of Strategic Initiatives on strategic plans, initiatives, solicitations, and consultation activities.
Draft funding plans and develop milestones and budgets for current and potential projects, including projects transitioning through phases or stages.
Analyze scientific programs and recommend improvements; conduct project closeout reviews and identify opportunities to improve processes.
Develop plans to improve Branch outreach, education, and interaction strategies.
Identify needs for and develop new formats and databases for reporting program management and budget data.
Research and assemble outlines of milestone proposals for staff evaluation.
Analyze program activities using internal and/or NIH systems to identify issues and recommend improvements.
Assist with management and administrative analysis and evaluate procedures, policies, processes, and systems to improve efficiency.
Define problems, analyze alternatives, and recommend solutions affecting research program operations.
Organize, analyze, and write project reports and scientific papers, and prepare reports based on research results and findings.
Maintain repositories of program resources, including minutes, reports, spreadsheets, and web pages; perform document retrieval, data entry, file maintenance, and editing.
Prepare spreadsheets summarizing research efforts by grant mechanism and/or scientific topic, track project progress, and provide regular reports.
Develop and implement scientific programs to fulfill organizational goals and objectives; maintain and distribute scientific papers relevant to program needs.
Design, conduct, and complete research projects, applying scientific knowledge and documenting goals, scope, milestones, and go/no-go decision points.
Develop project planning and project management strategies for complex tasks and improve tracking and reporting procedures to measure progress, identify portfolio gaps, and compile data on scientific interests.
Collect information on programs and grants to identify scientific overlap or duplication, future scientific directions, and workload distribution.
Troubleshoot and resolve operational problems related to clinical research protocols.
Collaborate with staff on special studies and analyses of research portfolios.
Establish and maintain data analytics tools for analysis.
Produce work products and documents supporting scientific portfolio analyses, literature reviews, data synthesis, program evaluation, presentations, data visualizations, milestone tracking, program coordination, strategic activities, and analytical reporting.