Scientific Program Analyst (52556)

GAP SOLUTIONS INC•Bethesda, MD

1d•$110,000 - $120,000•Onsite

About The Position

The Scientific Program Analyst (SPA) will carry out administrative duties and scientific analyses in support of Program Directors in the Division of Diabetes, Endocrinology and Metabolic Diseases (DDEMD) of the National Institute of Diabetes and Digestive and Kidney Diseases (NIDDK) within the National Institutes of Health. The NIDDK Extramural Research Program in DDEMD awards grants to academic and biotechnology communities to carry out basic and applied research in Diabetes, Endocrinology and Metabolic Diseases.

Requirements

Master’s Degree in Biological Sciences, Business Administration, or related discipline.
Skilled in Excel, Zoom, MS Teams, Adobe Acrobat, PowerPoint, and SharePoint.
Experience with the following: Minutes, Writing, Reports, Agendas, Workshop and conference planning.
Familiarity with scientific content of new grant applications and knowledge of NIH grants and funding mechanisms.

Nice To Haves

Ability to communicate effectively, orally and in writing, with non-technical and technical staff
Detail-oriented and possess strong organizational skills with the ability to prioritize multiple tasks and projects

Responsibilities

Work with staff on existing projects and/or the development, initiation and execution of new project initiatives.
Work with staff on the concept development, planning, execution and support of all project-related activities.
Organize and maintain project documentation and communications; track project progress using project management tools.
Track action items and tasks, provide deadline reminders to Program staff; maintain spreadsheets of relevant information.
Request information from and provide responses to principal investigators program staff and others on scientific and programmatic issues.
Conduct literature searches in PubMed, Web of Science and other information sources; manage references using bibliographic software.
Conduct search for material for a specific programmatic need, using a database to search for material in many cases.
Organize and analyze reports in a scientific area as assigned.
Read, interpret, analyze and condense material from a variety of sources for presentation.
Create scientific search criteria for locating scientific, program and related information on the internet and other means, including literature and database searches.
Mine NIH databases (e.g., QVR, RePORT, others) to conduct analyses of NIH-sponsored research activities
Analyze and develop presentations consisting of data from progress reports to be used by Program staff and at meetings in the overall analysis of Program progress.
Organize existing slides/presentations/talking points into a functional database/library.
Design, develop and maintain databases, Listservs, spreadsheets, PowerPoint presentations and other computer applications.
Collect, read, interpret, analyze and condense material from a variety of sources and prepare reports of data analysis for presentation.
Prepare presentation materials such as handouts, meeting materials, slide presentations, and background/supplemental documents, spreadsheets, charts and graphs for conferences, committee, .meetings, workshops and group updates.
Prepare scientific and programmatic presentation materials such as tables, graphs, slides, abstracts, posters and overheads by assimilating and mastering the scientific data and programmatic con-text for use at presentations and meetings.
Performs logistical planning of various scientific meetings, lectures, workshops.
Attend meetings, training and conferences in support of program initiatives.
Develop a template for reporting meeting minutes to Program staff.
Identify, assess, draft, edit, revise and assemble necessary background materials.
Work with staff to identify key issues and track action items and tasks, providing deadline reminders to Program staff and update and maintain spreadsheets of relevant information.
Draft, review and proofread programmatic documents, such as conference agendas, meeting agendas, letters to presenters, participant lists, handouts, emails, thank you letters and reports.
Work with staff to coordinate and plan scientific meetings, including communications with distinguished lecturers, invited guests and participants, registration and meeting logistics.
Prepare and give formal presentations for division leadership and other interest groups.
Coordinate with strategic project leaders on the logistics annual in-person Committee meetings, monthly teleconferences or videoconferences, and additional teleconferences, videoconferences or electronic reviews to address key issues.
Maintain ongoing, proactive communication with key personnel throughout the initiative; gather, provide and exchange information with Network investigators, their staff and other relevant individuals.
Organize and coordinate program activities; manage agendas, meetings, background materials and minutes.
Provide project management support for large and/or complex projects with internal and external stakeholders and other project participants.
Ensure that all aspects of the programs are tracked and reported, key milestones and deliverables dates are known and adhered to, and that all individuals and partners involved are kept appraised of progress of integrated tasks and next steps.
Draft funding plans; develop milestones and budgets for current and potential projects; and for transitioning projects through different phases and stages.
Analyze and develop presentations consisting of data from grantee progress reports to be used by Program staff and at grantee meetings in the overall analysis of Program progress.
Conduct project close out reviews to reflect on current processes and identify areas for improvement.
Analyze program activities, via internal systems and/or NIH systems, to identify issues and develop recommendations for improvement.
Work with staff to assist and conduct management and administrative analysis; evaluate procedures, policies, processes and systems for the purpose of improving efficiency.
Define problems; analyze alternatives; recommend solutions to complete problems affecting the conduct of research programs.
Work products and documents related to mining NIH databases to conduct analyses of NIH-sponsored research activities and output; coordinate updates of programmatic web- sites.
Work products and documents related to evaluating the main scientific content of new grant applications to facilitate their assignment; perform portfolio analyses, scientific categorization and reporting.
Work products and documents related to logistical support, including meeting minutes, activity reports, budget documents and scientific meeting/workshop-related documents.
Work products and documents related to specific scientific or administrative tasks and data analysis as requested by the DDEMD program staff; implement organizational priorities.