School Secretary

REX AND MARGARET FORTUNE SCHOOL OF EDUCATION•Elk Grove, CA

1d•Onsite

About The Position

The Fortune School Secretary will serve as a lead member of the team to ensure the smooth and efficient operation of the school site. The School Secretary will support the Principal in their efforts to create a learning environment where each child is focused on learning and staff are focused on results. The position will provide excellent customer service to all students, parents, staff, community members, and stakeholders.

Requirements

Ability to run an efficient support system for the school environment.
Possess the qualities of reliability, honesty, integrity, and promptness in performing duties.
Excellent interpersonal skills, including the ability to handle confidential and sensitive issues with diplomacy and the ability to work effectively with teammates of all levels.
Easily approachable and sensitive to the interpersonal anxieties of others.
Must display a pleasant demeanor and demonstrate a genuine interest in people.
Excellent communication and writing skills with demonstrated ability.
Must speak and write clearly and courteously at all times.
Excellent organization, time management, and follow-up skills; high sense of urgency.
Demonstrated ability to successfully handle multiple projects concurrently; ability to work independently.
Ability to navigate complex problems and develop solutions; strong analytical skills and ability to make decisions that are within the best practices of the school.
Self-directed; ability to effectively prioritize and follow through.
Proficiency with the Microsoft Office package and student information systems.
Hearing and speaking to conduct group training, exchange information in person, electronically, and on the telephone.
Ability to read printed material and computer screens.
Ability to understand speech at normal levels.
Dexterity of hands and fingers to operate a computer keyboard and other office equipment.
Kneeling, bending at the waist, and reaching overhead above the shoulders and horizontally to retrieve and store files and supplies.
Ability to climb stairs, walk, and sit for extended periods of time.
Ability to lift and carry 10 pounds.
Previous office experience required.
Criminal Justice/Fingerprint Clearance
TB Clearance

Nice To Haves

School site experience preferred.
Bachelor’s degree preferred.

Responsibilities

Coordinate flow of communications between parents, students, and the public; respond to inquiries and provide information to teachers, students, and the public.
Assist with disciplinary process; monitor detained students; process student suspensions; assure the safety and supervision of students; perform student health care functions; administer first aid.
Prepare for new school year; coordinate and oversee student registration activities; assist with student classroom placement; assure overflow students are transferred to appropriate schools.
Maintain filing systems; prepare a variety of documents, including forms, flyers, schedules, newsletters, and handbooks.
Maintain a variety of calendars for the Principal; schedule and coordinate use of school facilities; arrange travel reservations and prepare related documents.
Perform receptionist duties; initiate and answer telephone calls; screen and route calls; provide information and assistance to callers; receive and distribute messages to appropriate personnel; receive, open, sort, screen, and distribute incoming mail; distribute campus keys.
Monitor and maintain inventory levels of school supplies; communicate repair and maintenance issues to appropriate personnel.
Contact parents and guardians to clear student absences; prepare Average Daily Attendance reports as assigned by position.
Operate a variety of office equipment, including a fax machine, copier, and computer, and assigned software.
Maintain all student records; attendance records, daily/monthly attendance reports, and other pertinent student data files, and reply in a timely manner to requests for student records.
Maintain and update emergency release forms and remove them from the building in the event of an emergency.
Process and file Student Behavior forms and prepare reports as requested by the principal.
Disseminate mail and other inventory to the appropriate school staff.
Initiate transportation requests for students and for student field trips.
Maintain all room keys for the building.