School Secretary (200 days, M-F, 8.0 hrs./day)

Academy School District 20•Colorado Springs, CO

2d•Onsite

About The Position

The School Secretary performs clerical, secretarial, and administrative duties in support of the school or department. This role provides full administrative assistance and secretarial service, offering secretarial, informational, and emotional support to parents and students to aid in their personal, educational, and vocational development. The district reserves the right to modify or change the duties or the essential functions of this job at any time.

Requirements

High school graduate -high school diploma or equivalent
Ability to adapt to changing technologies and to learn functionality of new equipment and systems
Ability to communicate effectively verbally and in writing
Ability to create, access, input, retrieve, and manipulate information in various software systems
Ability to establish and maintain accurate record keeping, document management, and filing systems
Ability to establish and maintain effective working relationships with individuals from many diverse backgrounds and professions including supervisors, administrators, coworkers, staff, students, parents, and the general public
Ability to follow oral and written instructions
Ability to greet and interact with the public in a courteous and professional manner
Ability to maintain confidentiality
Ability to manage simultaneous demands and set clear priorities
Ability to perform routine bookkeeping and clerical accounting tasks effectively and efficiently
Ability to work days, hours, locations, and assignments as directed by the supervisor within the position responsibilities
Ability to work independently without direct supervision
Commitment to the education of students as a primary responsibility
Communicates effectively with students and adults in a wide variety of settings
Computer proficiency including office productivity applications
Considerable knowledge of policies, procedures, and overall district functions
Demonstrated ability to manage simultaneous demands and set clear priorities
Demonstrated ability to work well with others in a team setting
Demonstrates citizenship, compassion, courage, discernment, excellence, honesty, hope, integrity, patience, perseverance, reliability, respect, responsibility, and trustworthiness
Demonstrates effective organizational and time management skills
Detail-oriented
Energetic, creative, innovative, flexible
Excellent cooperative, collaborative, and problem-solving skills
Knowledge of office methods and procedures including appropriate telephone etiquette
Knowledge of Special Education, other educational programming, and associated legal requirements as related to the needs of the students assigned to the teacher
Promotes a positive climate, culture, and community
Strong mathematical and analytical skills
Strong organizational, interpersonal, written, listening, and verbal communication skills
Student-centered and relationship-focused
Understanding of data privacy laws and their implications for the educational community
Willingness to participate in ongoing training as required

Responsibilities

Attains proficient or higher evaluations on established Performance Standards
Answers telephone, provides information to callers, takes messages, forwards phone calls as appropriate, greets visitors to building courteously, determines their needs, and provides information or directions
Assists students as needed
Composes, performs, and types routine correspondence and reports and updates lists
Confirms appointments and meetings
Contacts parents and students regarding absences from school
Develops and implements office procedures and methods to ensure the efficiency of office operations
Develops and maintains required reports
Interprets and explains district rules, regulations, and procedures to the public
Maintains a complete set of accurate and timely student records containing data such as grades, credits, GPA, names, addresses, telephone numbers, immunization history, correspondence, etc.
Maintains office filing systems
Maintains responsibility for the clerical operations of a departmental office
Maintains various databases and reports
Performs a variety of bookkeeping procedures and tracks various district accounts; reconciles accounts and records; maintains/prepares budget records and summaries
Performs a variety of duties using various types of office equipment
Performs routine typing activities related to departmental functions
Prepares and processes reports which require research, computation, and compilation
Prepares requests for room reservations, room arrangements, and equipment
Processes and inputs data for student registration/schedules
Provides back up assistance to other office staff
Runs student transcripts using database systems, runs lists of students (alphabetical, by rank, by GPA, by Class, etc.) and looks up class schedules as needed
Sets up, files, and sorts a variety of documents, to include sensitive and confidential information
Takes dictation for official meetings, prepares minutes and handles confidential or sensitive documents and correspondence
Performs other duties as assigned
Reports consistently for work as scheduled