School Secretary URF

State of Michigan • Kincheloe, MI

2d • Onsite

About The Position

Serves as secretary to the Principal of the school and performs advanced level secretarial duties. Interpret and apply office rules and Department Policy and Procedure to daily secretarial duties. Perform a variety of secretarial duties and some clerical tasks where an advanced secretarial discipline is a substantial and/or essential part of the work. Ability to interpret supervisor's viewpoints to others and to serve as a management assistant to the School Principal. Responsible for assisting in the operations and management of the school office in its entirety, such as: make independent decisions during the supervisor's absence; accumulate and compile materials and facts for several required reports; direct supervision of keeping, processing, updating, securing (custody security of) office files and correspondence; designated timekeeper for school area; as well as normal office duties. This position requires daily contact with prisoners. Secretary is responsible for supervision and training of prisoner clerks.

Requirements

• Completion of high school.
• Four years of office experience involving administrative support practices, including one year equivalent to advanced 8-level administrative support work, or equivalent to a Secretary E8, or Legal Secretary E8.
• OR Four years of office experience involving administrative support practices, including two years equivalent to experienced E7-level administrative support work, or equivalent to a Secretary 7, or Legal Secretary 7.
• Must complete Non-Custody New Employee Training (NCNET) either 40 hours or 80 hours of initial in-person training based on offender contact and job classification.
• Must complete additional online training.
• Must report any possible conflict of interest.
• Must complete a drug test within 24 hrs. of a conditional offer of employment.

Nice To Haves

• Cover letter
• Resume
• OFFICIAL transcript

Responsibilities

• Interpret and apply office rules and Department Policy and Procedure to daily secretarial duties.
• Perform a variety of secretarial duties and some clerical tasks where an advanced secretarial discipline is a substantial and/or essential part of the work.
• Interpret supervisor's viewpoints to others and to serve as a management assistant to the School Principal.
• Assist in the operations and management of the school office in its entirety.
• Make independent decisions during the supervisor's absence.
• Accumulate and compile materials and facts for several required reports.
• Direct supervision of keeping, processing, updating, securing (custody security of) office files and correspondence.
• Serve as designated timekeeper for school area.
• Perform normal office duties.
• Supervise and train prisoner clerks.

Benefits

• The Michigan Department of Corrections is proud to be a Michigan Veteran's Affairs Agency (MVAA) Gold Level Veteran Friendly Employer.
• MDOC is proud to employ nearly 1,500 veterans and actively serving military members across the department.
• The Department has many benefits and services available to support our military and veteran employees, spouses, and families.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED