2026-2027 SY: School Secretary (10-month)

Santa Fe Public Schools•El Dorado, AR

2d•Onsite

About The Position

Under direction, performs a variety of clerical, secretarial, and other minor administrative functions required for the operation of school sites and other instructional programs. This role is for the 2026-2027 school year and is a 10-month position at El Dorado Community School, reporting to the Principal(s). The position is salaried for 200 days and is classified as exempt from overtime. All positions with Santa Fe Public Schools require a post-offer/pre-employment background check, and some positions may have additional requirements.

Requirements

High school graduate or equivalent
Five years of previous secretarial/administrative experience
Handles stressful situations in a calm manner
Maintains confidentiality of personnel and student matters
Demonstrated knowledge of various routine tasks, duties, and procedures, and the ability to follow specific instructions with little or no previous experience.
Ability to exercise considerable and sound judgment.
Willingness to improve competency by periodically participating in some form of professional growth and to remain current with the latest developments in the profession.
Ability to deal with various ethnic groups.
Strong organization, communication, and interpersonal skills.
Ability to establish and maintain effective relationships with students, peers, and parents.
Must have skills in oral and written communication.
Needs the ability to perform duties with awareness of all District requirements and Board of Education policies.
Able to work collaboratively to achieve the overall goals of the school and the District.
Demonstrates reliability as evidenced by attendance records and punctuality
Properly notifies supervisor and/or designee of absences or tardiness
Begins and completes work within the allotted time
Consistently appears in attire appropriate to the work environment
Demonstrates skill in the use of equipment, including its capabilities, limitations, and appropriate/special applications
Protects the District’s resources through appropriate and careful use of supplies and equipment
Utilizes appropriate body mechanics to aid in the prevention of muscle strain/injury

Nice To Haves

Bilingual in English/Spanish

Responsibilities

Administers first aid and prescription medications to students (under the direction of a health care professional) for the purpose of providing emergency or necessary care in accordance with district, state, and federal requirements (by assignment)
Collects payments for fines, fees, and fundraising for the purpose of depositing into proper district accounts
Compiles data from a variety of sources (e.g., student information, time sheets, calendars, expenditures/budget, newsletters, staff attendance records, substitute log, etc.) for the purpose of complying with financial, legal, and/or administrative requirements
Composes a wide variety of documents (e.g., correspondence, agendas, minutes, bulletins, reports, etc.) for the purpose of communicating information to school and district personnel, the public, state officials, etc.
Coordinates a variety of programs and/or activities (e.g., conference room usage, meetings, site in-service day activities, workshops, travel and accommodations, etc.) for the purpose of ensuring availability of facilities and/or equipment and delivering services in conformance to established guidelines.
Maintains manual and electronic documents, files, and records (e.g., student enrollment/withdrawal information, emergency cards, discipline referral information, attendance records, facility use, contracts, time sheets, keys, security cards, work orders, etc.) for the purpose of providing up-to-date reference and audit trail
Monitors assigned activities and/or program components (e.g., assisting school site budget, account expenditures, purchase order documentation, account balances, grants, etc.) for the purpose of ensuring compliance with financial, legal and/or administrative requirements (by assignment)
Monitors students referred for illness, discipline, etc., for the purpose of ensuring their safety and welfare
Participates in meetings, workshops, and seminars as assigned for the purpose of conveying and/or gathering information required to perform functions.
Processes documents and materials (e.g., requests for field trip transportation, enrollment/withdrawal, daily attendance, report cards, discipline referrals, homeroom assignments, etc.) for the purpose of disseminating information to appropriate parties
Responds to inquiries from a variety of internal and external parties (e.g., staff, parents, students, public agencies, etc.) for the purpose of providing information, facilitating communication among department and/or providing direction as may be required
Supports assigned administrative personnel for the purpose of assisting with administrative functions
Other duties as assigned