School Secretary (Senior Account Clerk, Bilingual (Spanish) required), Early Childhood Center, Salem Public Schools [SY 2026-2027]

Salem Public Schools•Salem, MA

3d•Onsite

About The Position

Serving as secretary to the principal, assistant principal or designee and school staff, the school secretary represents the “face” of the Salem Early Childhood Center and school leadership team. In this role, she/he welcomes and frequently interacts with all students, parents, staff, and others to the main office, answering all phone calls in a pleasant and timely manner, and responding to questions regarding school matters and scheduling appointments as needed. The main office secretary also assists with key responsibilities such as preparing and tracking budgetary requisitions, tracking student and staff attendance, important mailings and other communications, maintaining confidential files, and supporting other members of the administrative and secretarial team as needed. In addition, you will support the principal and other school staff with communications with families and others.

Requirements

High School diploma or equivalent
Second language proficiency in Spanish required
Have a minimum of two years of successful experience in a related secretarial or office position
Proficiency with Google, Gmail, Microsoft Outlook, Word, Excel, PowerPoint, Mac, MUNIS, Aspen Student Information System (or ability to learn), and other software
Ability to establish and maintain a positive and professional relationship with co-workers, students, parents, staff and visitors; cultural sensitivity and ability to relate well and effectively in diverse workplace and with a diverse client population
Ability to operate and trouble-shoot general office equipment (e.g., copier, fax, calculator, etc.)
Current authorization to work in the United States

Nice To Haves

Multilingual candidates of color are strongly encouraged to apply

Responsibilities

Performs general secretarial and clerical functions (e.g. scheduling, copying, faxing, data entry, filing, etc.) for the purpose of supporting site operations
Promotes positive public relations for the school and district, serves as a receptionist, greeting students, parents, staff, and the public in a friendly and helpful way
Serves as receptionist; greets students, parents, staff and the public efficiently and courteously; answers or refers telephone and in-person inquiries; takes messages; promotes positive public relations for the district
Is responsive to all inquiries whether in person or on the phone
Distributes student report cards, school brochures, and other necessary forms as needed
Maintains a variety of files and records as assigned, such as student lists, daily bulletins, building usage, orders, enrollment records, bus and emergency information, and a wide variety of other files and records as assigned
Types forms, form letters and other documents as required at acceptable levels of speed and accuracy; collates and photocopies materials as necessary; maintains supply of forms and charts as needed
Receives, sorts and distributes mail within the office; files correspondence and other materials as required
Prepares, processes, and tracks requisitions using MUNIS in coordination with the district’s business office and maintains working knowledge of the school’s budget lines including postage
Provides clerical support to other members of the school leadership team as needed
Collaborates with other members of the school secretarial team to ensure successful completion of administrative goals and tasks
Other duties as assigned