GES Attendance School Secretary II

Hopkins County School District•Madisonville, KY

12h•Onsite

About The Position

This is a classified position for a School Secretary II at the elementary level. The role involves performing a wide variety of clerical and secretarial duties to organize, coordinate, and schedule school office activities. The secretary will assist the Principal with routine administrative tasks, handle public relations, and coordinate communications between various stakeholders including administrators, District and site personnel, parents, students, and the general public. Additionally, the position may involve training and providing work direction to clerical personnel.

Requirements

High school diploma, G.E.D. Certificate or demonstrated progress toward obtaining a G.E.D. as required by Kentucky law.
Must pass the Para Educator test in accordance with state regulations or have earned 48 accredited college hours.
Two years of increasingly responsible clerical and secretarial experience involving frequent contact with the public.
Knowledge of modern office practices, procedures, and equipment.
Knowledge of record-keeping techniques.
Knowledge of health and safety regulations.
Knowledge of correct English usage, grammar, spelling, punctuation, and vocabulary.
Knowledge of oral and written communication skills.
Knowledge of interpersonal skills using tact, patience, and courtesy.
Knowledge of telephone techniques and etiquette.
Knowledge of basic first aid techniques.
Knowledge of operation of standard office machines including computer equipment.
Ability to perform a wide variety of clerical and secretarial duties to coordinate school office activities and assist the Principal.
Ability to perform public relations and communications services.
Ability to add, subtract, multiply, and divide quickly and accurately.
Ability to understand and follow oral and written directions.
Ability to compose correspondence independently.
Ability to complete work with many interruptions.
Ability to type at an acceptable rate of speed.
Ability to work independently with little direction.
Ability to establish and maintain cooperative and effective relationships with others.
Ability to learn, interpret, apply, and explain rules, regulations, policies, and procedures.
Ability to operate a variety of office machines including typewriter, computer terminal, calculator, and copiers.
Ability to understand and work within scope of authority.
Ability to maintain good public relations with students, parents, teachers, and the public.
Ability to meet schedules and time lines.
Ability to plan and organize work.
Ability to train and provide work direction to others.
Ability to compile and maintain accurate records and prepare reports.
Ability to work confidentially with discretion.
Ability to communicate effectively both orally and in writing.
Ability to administer first aid to ill or injured students.

Nice To Haves

Knowledge/experience with student information system (for attendance secretary)
Knowledge/experience with financial software (for financial secretary)

Responsibilities

Organize, coordinate, and schedule a variety of office activities to assist the Principal with administrative tasks.
Prepare and accurately maintain a variety of reports, records, and files relating to students, staff, budgets, operations, and activities.
Serve as secretary to the Principal, composing routine correspondence independently, preparing and distributing communications and minutes of meetings, and scheduling appointments.
Train and provide work direction to clerical personnel and student workers, monitoring workflow and adjusting duties.
Provide information concerning school policies, procedures, actions, activities, and schedules.
Maintain the school calendar and serve as a coordinator of events.
Collect, compile, organize, and record data related to attendance, enrollment, personnel, payroll, equipment inventory, and student activities.
Prepare and maintain related records, files, and logs.
Collect and account for monies collected in conjunction with school activities, securing monies and processing according to procedures.
Administer first aid to ill and injured students and contact appropriate personnel.
Register, release, or transfer students, completing enrollment information.
Operate a variety of business equipment including typewriter, calculator, copiers, and computer equipment.
Requisition, receive, store, and distribute supplies and office materials.
Maintain materials and equipment inventory.
Provide clerical assistance to faculty and staff.
Orient new and substitute teachers, providing directions, keys, and instructional materials.
Comply with medication administration protocol.
Maintain regular and predictable attendance.
Adhere to the professional code of ethics.
Successfully utilize technology as appropriate in job function.
Perform related duties as assigned.