School Secretary I (.57 FTE) - Maryland City Elementary

Anne Arundel County Public Schools•Laurel, MD

1d•Onsite

About The Position

Performs general secretarial and clerical office tasks in a school. This experienced level of clerical work involves varied and moderately complex tasks, including preparing and processing forms, records, correspondence, memoranda, documents, and reports related to school activities. The role involves frequent and responsible contact with students, parents, the general public, and the school's administrative and instructional staff. Assignments may also support other administrative and program activities, such as guidance and the library. Work is performed under general supervision, with initiative and judgment expected in completing assignments promptly. Bilingual and biliterate skills in a targeted language may be required depending on the assignment. This position is at Maryland City Elementary and is listed as .57 FTE. The job information lists 260 days worked, 12 months worked, and 6.5 or 7 hours worked.

Requirements

High school diploma or equivalency certificate.
One year of recent general office experience performing progressively responsible work, or an equivalent combination of education and experience that provides the required knowledge, skills, and abilities.
Demonstrated ability to type 40 words per minute.
Proficiency operating personal computers, including word processing, spreadsheets, database management, and desktop publishing applications.
Good knowledge of modern office practices and procedures, bookkeeping, business English, spelling, and commercial arithmetic.
Ability to exercise courtesy and good judgment when dealing with students, parents, administrators, other employees, and the general public.
Successful completion of all required tests.
Bilingual and biliterate in the targeted language if assigned to a bilingual program.

Nice To Haves

Bilingual and biliterate in a targeted language is preferred when the position is not assigned to a bilingual program.

Responsibilities

Answers and screens telephone requests and complaints from parents, students, and Central offices.
Enrolls new students and completes fall and spring enrollment.
Maintains current student records and files, and forwards withdrawn student records to new schools.
Prepares and maintains student office records, including class lists, student folders, card files, index cards, and attendance records and reports.
Receives and relays messages to teachers and principals, and places telephone calls for them at their request.
Receives and screens visitors and telephone calls.
Types and distributes reports, letters, forms, lists, newsletters, memoranda, agendas, schedules, and other documents.
Operates and maintains standard office machines and equipment, such as fax and duplicating copy equipment.
Receives, sorts, and distributes mail and handles items of a general nature.
Provides first aid to students or takes them to the Health Room when the Health Aide is absent; calls parents of injured or ill students.
Assists in maintaining and updating confidential medical lists for distribution.
Assists with preparation of instructional requests, tests, and other assigned materials.
Maintains strict confidentiality when handling student records and personal data.
Signs students in and out of school, issues tardy passes, and maintains absentee and tardy records.
Schedules after-school and outside use of the building.
Completes and/or checks request forms and submits monthly reports.
Performs other related duties as assigned within the same classification or lower.