Part Time Secretarial Assistant

Lexington County School District One•Pleasant Hill, SC

3d•Onsite

About The Position

Under general supervision, this position is responsible for providing direct school-level secretarial and clerical office support. Duties include word processing, filing, sorting and collating materials, answering incoming calls, scheduling appointments, and operating general office and technology equipment. The role requires maintaining confidentiality of employee and student information and participating in professional meetings and training sessions as required. This position also involves generating records and forms, preparing letters, entering and maintaining computer records, and potentially assisting with attendance records and other office staff as a back-up. Effective use of personal technology devices and software applications for information management and communication is essential.

Requirements

High school graduate
Minimum of two years of secretarial experience preferred; or any equivalent combination of training and experience which provides the required knowledge, skills and abilities
Must have current government issued identification
Personal computer experience required
Strong knowledge of word processing, e-mail, spreadsheets, electronic file management, the internet, and reporting and presentation software.
Ability to speak clearly and concisely both in oral and written communication.
Ability to apply knowledge and current research and theory.
Ability to organize and implement a flexible work schedule in order to meet reporting deadlines.
Ability to self-monitor and manage multiple tasks while working individually and with members of a group.
Ability to submit all requested reports and documentation in a timely manner and in accordance with scheduled deadlines.
Computer literacy required.
Knowledge of the policies, procedures, and activities of the school district that pertain to the specific duties and responsibilities of the position.
Knowledge of school policies, procedures, and operations.
Ability to demonstrate proper maintenance, safe operation, and utilization of equipment, materials, and supplies used in daily activities.
Ability to maintain high standards of accuracy in exercising duties.
Ability to anticipate work to be completed and to complete work without the need for direct supervision.
Ability to maintain confidentiality of employee and student records and information.
Ability to interact and communicate effectively and professionally with supervisors, co-workers, teachers, students, and the general public.

Nice To Haves

Ability to perform duties with awareness of all district requirements and Lexington County School District One Board policies.
Must be able to access reliable transportation.
Some extended hours and multiple demands from several people are frequently required of the employee.

Responsibilities

Supports and upholds the mission, vision and strategic goals of Lexington County School District One towards increased outcomes for students.
Interacts, communicates and collaborates with all stakeholders effectively.
Establishes a safe, supportive, positive and productive working and learning environment.
Operates general office and technology equipment needed for daily activities.
Maintains confidentiality regarding all employee and student information.
Participates in all professional meetings and training sessions as required.
Requests and maintains materials needed for daily responsibilities and essential functions; provides for safe storage and proper use of all tools, equipment and materials.
Provides secretarial support by performing such duties as answering, screening and directing telephone calls; taking messages; word processing; directing visitors; and scheduling appointments.
Performs various clerical duties such as filing; sorting incoming and outgoing mail; sorting and collating documents; preparing copies; distributing documents and related materials, maintaining various records, etc.
Generates various records and forms; prepares letters and related documents as assigned.
Enters and maintains computer records.
Assists with attendance records if assigned.
Provides assistance as a back-up to other office staff when necessary.
Effectively uses personal technology devices and software applications for the management of pertinent information and communication.
Operates and utilizes general office equipment.
Performs other job-related duties as assigned