School Registrar

ACCEL Schools•Oklahoma City, OK

1d•Hybrid

About The Position

The School Registrar is responsible for creating and maintaining student files in accordance with state laws and regulations. This role involves tracking the receipt of student records, following up with prior schools for missing documents, and processing incoming records. The Registrar will also handle requests for records of withdrawn students, prepare and send these files, and enter necessary student information into the Student Information System (SIS). Additionally, the Registrar serves as the point of contact for all requests for student information from schools and county agencies, collaborating with the administrative team to prepare responses. Key duties include ensuring the completion of withdraw forms, processing student withdraws daily in the SIS, tracking new enrollment approvals, and informing stakeholders of student start dates. The role also requires establishing and maintaining positive rapport with students, parents, staff, and administration, maintaining confidentiality, and utilizing effective time management. The Registrar will also perform general office duties such as answering phones, filing, copying, and faxing, and perform other duties as assigned.

Requirements

Previous outstanding school-related customer service experience required
Minimum of one year data entry, records management, or equivalent experience required
Excellent oral and written communication skills
Proficiency in computer applications, including Google Docs, MS Office Suite, e-mail, and internet applications
Ability to work well under pressure as well as effectively prioritize and execute tasks to meet deadlines consistently
Understanding of and ability to manage confidential information
Ability to travel and possess own reliable transportation
Ability to work flexible hours that may include some evenings and weekends
Ability to work with a distributed workforce and clientele
Ability to pass state and federal background checks

Nice To Haves

Bachelor’s Degree or equivalent preferred
Minimum of one year of school admissions or retention experience preferred

Responsibilities

Create and maintain student files in accordance with state laws and regulations
Track receipt of student records and follow up with prior schools to obtain any missing documents
Receive incoming student records and add to student files
Receive requests for records for withdrawn students and prepare and send student files
Enter any needed student information into the Student Information System (SIS) upon receipt of records
Act as point of contact for all requests for student information from schools and county agencies, and collaborate with administrative team to prepare any information needed to respond to such requests
Ensure completion of withdraw forms
Process student withdraws daily in the school Student Information System (SIS)
Track new enrollment approvals and inform school stakeholders of student start dates
Establish and maintain a positive rapport with students, parents, staff, school administration, and other stakeholders
Maintain confidentiality concerning all student information and any professional matters
Utilize effective time management
Answer phones and assist in all aspects of maintaining a professional office, including but not limited to fielding and directing incoming calls, filing, copying, faxing, etc.
Perform other duties as assigned

Benefits

Paid time off
Retirement contributions
Optional Basic Life and AD&D insurance
Voluntary life insurance (employee, spouse, child)
Discounted childcare at Early Learning Academies locations
Medical, dental, and vision insurance
Employee Assistance Program
Voluntary short-term disability insurance
Voluntary long-term disability insurance
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