School Receptionist at McCarthy Teszler (2026-2027)

Spartanburg7•Spartanburg, SC

3d•Onsite

About The Position

To organize and work to ensure the smooth and efficient operation of the school office. This role involves greeting visitors, managing announcements, handling telephone calls, distributing mail, typing correspondence, and performing general clerical duties. The receptionist will also input data, assist in preparing directories, and manage visitor and student logs, while cooperating with other staff members.

Requirements

High School Diploma
Demonstrated competency with computers and computer programs and general office procedures
Good communication skills
Strong organizational skills
Ability to compare and/or judge the readily observable, functional, structural or compositional characteristics (whether like or divergent from obvious standards) of data, people or things.
Ability of speaking and/or signaling people to convey or exchange information. Includes receiving assignments and/or directions from supervisor.
Ability to read a variety of documents.
Ability to speak with poise, voice control and confidence and to articulate information to others.
Ability to apply logical thinking to define problems, collect data, establish facts and draw valid conclusions; to interpret an extensive variety of instructions in oral, written or diagrammatic form; to deal with several abstract and concrete variables.
Ability to comprehend and interpret received information and the ability to comprehend and implement basic machinery functions.
Ability to record and deliver information, to explain procedures, to follow oral and written instructions.
Ability to communicate effectively and efficiently with persons of varying educational and cultural backgrounds.
Ability to add and subtract totals, to multiply and divide, to determine percentages and decimals, to determine time.
Ability to use practical applications of fractions, percentages, ratio and proportion.
Ability to inspect items for proper length, width and shape, and visually read various information.
Ability to coordinate hands and eyes rapidly and accurately in using automated office equipment and communications machinery.
Minimal levels of eye/hand/foot coordination.
Ability to differentiate between colors and shades of color.
Ability to deal with people beyond giving and receiving instructions.
Adaptable to performing under moderate stress when confronted with an emergency or tight deadline.
Ability to talk and hear: (talking: expressing or exchanging ideas by means of spoken words; hearing: perceiving nature of sounds by ear).
Must be able to hear and understand communications through a telephone.
Thorough knowledge of the methods, policies and procedures of Spartanburg School District Seven pertaining to specific duties of the position.
Knowledgeable in the standards and regulations pertaining to the specific duties and responsibilities of the position.
Knowledge of the organization of the district and of related departments and agencies.
Ability to comprehend, interpret and apply regulations, procedures and related information.
Ability to perform duties effectively and professionally in an environment in which discrimination and other public issues are constant concerns.
Ability to plan, organize and prioritize daily assignments and work activities.
Good organizational, technical and human relations skills.
Ability to learn and utilize new skills and information to improve job performance and efficiency.
Maintains high standards of accuracy in exercising duties and responsibilities.
Exercises immediate remedial action to correct any quality deficiencies that occur in areas of responsibility.
Maintains high-quality communication and interaction with internal and external entities with whom the position interacts.
Performs described Essential Functions and related assignments efficiently and effectively to produce quantity of work which consistently meets established standards and expectations.
Assumes responsibility for completing assigned work.
Completes assigned work within deadlines in accordance with directives, policy, standards and prescribed procedures.
Maintains accountability for assigned responsibilities in the technical, human and conceptual areas.
Attends and remains at work regularly and adheres to policies and procedures regarding absenteeism and tardiness.
Provides adequate notice to higher management with respect to vacation time and leave requests.
Maintains an enthusiastic, self-reliant and self-starting approach to meet job responsibilities and accountabilities.
Strives to anticipate work to be accomplished and initiates proper and acceptable action for the completion of work with a minimum of supervision and instruction.
Exercises analytical judgment in areas of responsibility.
Identifies issues or situations as they occur and specifies decision objectives.
Identifies or assists in identifying alternative solutions to issues or situations.
Implements decisions in accordance with prescribed and effective policies and procedures and with a minimum of errors.
Accepts supervisory instruction and direction and strives to meet the goals and objectives of same.
Questions such instruction and direction when clarification of results or consequences are justified, i.e., poor communications, variance with established policies or procedures, etc.
Offers suggestions and recommendations to encourage and improve cooperation intra- and inter-departmentally.
Shares knowledge with managers, supervisors and co-workers for mutual benefit.
Contributes to maintaining high morale among all employees.
Develops and maintains cooperative and courteous relationships inter- and intra-departmentally, and with external entities with whom the position interacts.
Tactfully and effectively handles requests, suggestions and complaints to establish and maintain good will.
Emphasizes the importance of maintaining a positive image.
Plans and organizes daily work routine.
Establishes priorities for the completion of work in accordance with sound time-management methodology.
Avoids duplication of effort.
Estimates expected time of completion of work elements and establishes a personal schedule accordingly.
Attends required meetings, planning sessions and discussions on time.
Implements work activity in accordance with priorities and estimated schedules.
Adheres to all established safety and housekeeping standards.
Ensure such standards are not violated.

Nice To Haves

Such alternatives to the above qualifications as the Board may find appropriate and acceptable.

Responsibilities

Greets all visitors courteously, determines their needs, checks appointments, and directs or escorts them to proper person.
Acts as a receptionist to the incoming public.
Responsible for making general school announcements as directed by the Principal.
Performs the usual office routines and practices associated with a productive and smoothly run office.
Operates multi-positioned telephone switchboard to relay incoming calls.
Responds to request for information as directed by the Principal.
Sorts, distributes, and delivers mail list and supplies.
Types and proofread letters, agendas, forms, and documents when directed by the Principal.
Answers questions of callers according to school policy; takes messages for staff members.
Maintains an alphabetical file of staff members; names, room locations, and telephone extensions to expedite relaying calls.
Types correspondence, charts, personnel reports and such other data as needed.
Places and receives telephone calls and records messages to district employees.
Prepares packets of information for teacher applicants.
Prepares packets of information for administration.
Responsible for general clerical duties.
Inputs data into specific databases and programs.
Assist in the preparation of an annual directory.
Works with others consistently in a cooperative and respectful manner.
Manage visitor logs.
Manage student check-in and dismissal logs.
Cooperates and works well with the school nurse, other secretaries, and staff.
Completes all other duties and responsibilities as assigned by the Principal.