School Receptionist

Blessed Trinity School•Ocala, FL

7d•Onsite

About The Position

The Receptionist serves visitors by greeting, welcoming and directing them; notifies school personnel of visitors’ arrival; maintains security and telephone system; performs routine administrative and office support services and basic accounts and recordkeeping duties. The Diocese of Orlando four core values lay the foundation for the work performed by employees: Authenticity, Respect, Courage, and Commitment. The following duties and functions, as outlined herein, are intended to be representative of the type of tasks performed within this classification. They are not listed in any order of importance. The omission of specific statements of the duties or functions does not exclude them from the classification if the work is similar, related, or a logical assignment for this classification. Other duties may be required and assigned.

Requirements

Requires an appreciation and respect for the Catholic Church and its teachings. Church employees must conduct themselves in a manner that is consistent with and supportive of the mission and purpose of the Church. Their public behavior must not violate the faith, morals or laws of the Church or the policies of the diocese.
High school degree or equivalent.
Three (3) or more years receptionist experience required.
Two (2) years or more of database experience.
Excellent telephone skills and ability to stay calm in stressful situations.
Proficiency with Microsoft Office products, including Word and Publisher.
Solid organization skills and ability to work independently.
Must be bi-lingual in Spanish and English.
Ability to read and interpret basic correspondence.
Excellent interpersonal and organizations skills.
Must have a pleasant telephone manner and good communication skills.
Ability to define problems, collect data, establish facts and draw valid conclusions.

Responsibilities

Accepts all phone calls and walk-ins as a warm and welcoming representative of the school, answering questions, and directing inquiries appropriately. Treats every visitor, caller, or service person with courtesy, cheerfulness, and respect.
Receives, opens, and distributes mail. Receives and signs for specially delivered packages.
Applies postage to outgoing mail and prepares it for pickup. Updates accounting department when additional postage needs to be purchased.
Keeps copy and fax machines supplied with paper and print cartridges; places supply orders.
Helps staff place supply orders.
Maintains personal contacts, files, and documents.
Checks mail, e-mail, phone messages, etc., communicating information in a timely manner to appropriate persons.
Coordinates and schedules meetings, meeting rooms, and required equipment for internal meetings and those with other departments, vendors, or the business community.
Receptionist must relate well with a diversity of persons.
Maintains confidentiality in all areas of responsibility as required.
Contributes to team effort by accomplishing results as needed.