St. Mary Magdalene: School Office Secretary

Catholic Diocese of Columbus•Columbus, OH

2d•Onsite

About The Position

Saint Mary Magdalene School, a vibrant and culturally diverse prek-K through 8 school, located at 2940 Parkside Road in Columbus, is seeking an Office Secretary to begin as soon as possible to help us prepare for the new school year. The School Office Secretary serves in a position as a staff resource in support of the Principal, ensuring that school needs in administration, personnel, and finance are fulfilled. This position directs and maintains these efforts with technical expertise within the framework of shared ministry in Catholic and Christian values by performing the following duties personally or through assistance of other parish personnel. All the duties and standards within this job description will be performed according to the established policies, procedures and guidelines outlined in the school policy and procedures manuals.

Requirements

Compliance with BCI background checks and completion of Protecting God’s Children program
Knowledge and understanding of the Catholic Church and its mission is required
Excellent oral and written communication and human relation skills when dealing with the bookkeeper, co-workers, other school or diocesan employees, families, and the general public
Ability to read and comprehend simple instructions, write short correspondence, and memos. Ability to effectively communicate to customers, clients, and other employees of the Diocese
Ability to add and subtract two digit numbers and to multiply and divide with 100s. Ability to perform these operations using units of American money and weight measurement, volume, and distance
Ability to apply common sense understanding to carry out detailed but uninvolved written or oral instructions. Ability to deal with problems involving a few concrete variables in standardized situations

Nice To Haves

Bilingual Spanish skills would be a huge bonus!
Two to three years of previous office management experience or equivalent combination of education and experience is preferred.
Bi-lingual is also preferred

Responsibilities

Responsible for overall office activities, including coordinating and organizing office operations and procedures on a day-to-day basis such as information management, filing systems, requisition of supplies, and other clerical services
Maximizes office productivity through proficient use of appropriate software Applications. Coordinate all aspects of tuition management for the school
Works during the summer months to update roster information, setup tuition agreements, and help parents prepare for the upcoming school year
Direct Admissions operations which align with the mission of the school. Maintains a procedure for retention, protection, retrieval, transfer, and disposal of records. Maintains appropriate level of confidentiality with documents and information
Helps to manage Family Service Hours and communicates updates as needed to individuals’ hours throughout the year
Perform general clerical duties for the Principal and school including but not limited to: answering the telephone, taking messages, processing letters and reports.
Attends monthly school staff meetings
Regular attendance and punctuality is essential for this job. Events outside of the normal school day may be assigned as needed
Prioritizes customer service as the secretary is the main point of contact for students, families and guests. Being inclusive, friendly, warm, helpful and willing to support the community is important.
Conducts school business operations in accordance with the school and Catholic Church’s Missions
Enjoys serving children at all ages and stages as well as their families - inclusiveness is key
Ensures school is compliant with state, federal and local regulatory bodies
Maintains a neat and safe work area: office, staff lounge, main hallway leading to the office
Performs other duties as assigned