School Office Manager

Catholic Schools•Orlando, FL

20h•Onsite

About The Position

The Office Manager supports the schools’ operations by performing sensitive, difficult, and complex office functions, as well as handling administrative support functions for the office and staff. The Diocese of Orlando's four core values (Authenticity, Respect, Courage, Commitment) lay the foundation for the work performed by employees. This role involves maintaining office services, ensuring efficiency, managing supplies, implementing policies, scheduling staff and volunteers, and maintaining record-keeping systems. Additionally, it includes coordinating payroll, student registration, and handling new and terminating employee paperwork and HRIS system responsibilities.

Requirements

Requires an appreciation and respect for the Catholic Church and its teachings. Church employees must conduct themselves in a manner that is consistent with and supportive of the mission and purpose of the Church. Their public behavior must not violate the faith, morals or laws of the Church or the policies of the diocese.
Bachelor’s degree in Business Administration or related field preferred and/or equivalent experience.
5 or more years of business experience in a related field.
Demonstrated knowledge of office management responsibilities, systems, and procedures.
Working knowledge of Microsoft Word and Excel.
A high level of organizational and interpersonal skill is required.
Ability to pay attention to detail and work well with others is required.
Must have the ability to manage and to present oneself professionally.
Ability to communicate effectively with subordinates.
Ability to effectively communicate with Principal.
Confidentiality is essential.
Ability to apply basic mathematical concepts such as adding, dividing, and multiplying.
Ability to define problems, collect data, establish facts, and draw valid conclusions.

Nice To Haves

Experience with PDS or QuickBooks software a plus.

Responsibilities

Maintains office services by organizing operations and procedures; controlling correspondence; designing filing systems; reviewing and approving supply requisitions; assigning and monitoring clerical functions.
Maintains office efficiency by planning and implementing office system, layouts, and equipment procurement.
Oversees inventory of office supplies and maintenance contracts for office machines.
Designs and implements office policies by establishing standards and procedures; measuring results against standards; making necessary adjustments.
Schedules and monitors staff office hours.
Completes operational requirements by scheduling and assigning volunteers; follows up on work results.
Provides historical reference by defining procedures for retention, protection, retrieval, transfer and disposal of records.
Establishes office record-keeping systems.
Professionally communicates and interacts with staff members, management team, and diocesan officials.
Contributes to team effort by accomplishing related results as needed.
Performs all additional duties as assigned.
Coordinates payroll, associated taxes, and reports through payroll service.
Ensures all employee timecards are accurate and approved by supervisors; submits payroll package to payroll office in a timely manner; works with payroll office in preparing payroll, associated taxes and reports; distributes checks.
Coordinates student registration process as required; maintains comprehensive student filing system, tuition, and fee schedules.
Handles new and terminating employee questions and paperwork; coordinates the Onboarding process in the HRIS system.
Responsible for all employment actions in the HRIS system; ensures documentation is accurate and sufficient; maintains accurate employment and pay records within the HRIS system.