School Office Manager - Florida Connections Academy

Connections Academy•Temple Terrace, FL

2d•Onsite

About The Position

Florida Connections Academy (FCA) is a tuition-free, online public charter school serving students in grades K-12. FCA is authorized by Hillsborough County Public Schools and is governed by an independent Board of Directors. The school is accredited by the North Central Association Commission on Accreditation and School Improvement, the Northwest Accreditation Commission, and the Southern Association of Colleges & Schools Council on Accreditation and School Improvement (SACS CASI), which are accrediting divisions of Cognia. The School Office Manager, working from the school office in Tampa, FL, is responsible for managing a team of administrative assistants and collaborating with the school leadership team on daily administrative tasks, including data entry into school or district systems. This role also involves working with CA Facilities and a local Property Manager, maintaining the Office Emergency Plan, and overseeing the daily work of the office team, which includes records management, event logistics, enrollment and withdrawal processing, transcript requests, student portfolio handling, and mail management. The position requires entering data into various systems, maintaining accurate employee records, training and supporting administrative assistants, creating and updating Standard Operating Procedures, assisting the School Leadership Team, and addressing inquiries from families and stakeholders. The role also includes participation in the school State Testing Team and collaboration with the school district on HR compliance.

Requirements

Proficiency with Microsoft Office tools and web-based applications is essential
Ability to multitask in a fast-paced environment
Good interpersonal skills and attention to detail
Excellent communication skills, both oral and written
Customer focused approach
Ability to maintain confidentiality
High degree of flexibility
Demonstrated ability to work well in fast paced team environment
Problem solving abilities
Self-starter and Independent Worker
Travel is required for district meetings, school events, and state testing
Must be able to use a personal electronic device and email address for 2-step authentication

Responsibilities

Managing a team of administrative assistants
Working directly with the school leadership team on daily administrative tasks
Entering data into the school or district systems
Working directly with CA Facilities and local Property Manager
Maintaining and updating Office Emergency Plan
Manage administrative assistants who report to the office and work remotely
Oversee the daily work of the office team, including, but not limited to records management, coordinating event logistics, enrollment tasks, withdrawal processing, processing transcript requests, receiving and sending student portfolios, handling incoming and outgoing mail etc…
Entering data into various school and district information systems
Maintain accurate employee records both onsite and in school operating systems
Train and support administrative assistants in their roles
Create and update school Standard Operating Procedures
Assist School Leadership Team as needed with daily tasks and projects
Assist families and school stakeholders with questions both on the phone and in the office
Serve as a member of the school State Testing Team and assist with testing preparation tasks
Work with the school district on HR compliance
Additional duties assigned