School Office Manager - St. Matthias the Apostle - Lanham Maryland

Catholic Schools Office, Roman Catholic Archdiocese of Washington • Lanham, MD

13h • $19 - $22

About The Position

The Academy of St. Matthias the Apostle is seeking a highly organized, mission-driven School Office Manager to oversee front office operations, financial processes, and family engagement systems. This role serves as a key liaison between the school, families, and the Archdiocese, ensuring that all operations reflect excellence, professionalism, and Catholic values.
The ideal candidate brings a strong accounting background, attention to detail, and the ability to support families with clarity, compassion, and discretion.

Requirements

• Strong accounting or financial management experience
• Excellent organizational and multitasking skills
• Strong communication and interpersonal skills
• Ability to handle confidential information with discretion
• Proficiency in Microsoft Office (especially Excel)

Nice To Haves

• Experience with FACTS SIS/Financial or similar systems
• Experience working in a school or family-centered environment
• Bilingual (Spanish preferred)

Responsibilities

• Oversee daily operations of the school office
• Manage calendars, scheduling, and school-wide communications
• Coordinate meetings, events, and vendor relationships
• Maintain organized systems for records, files, and compliance
• Manage tuition accounts and support families using FACTS
• Monitor billing, payments, and financial records
• Serve as liaison to bookkeeper and Archdiocesan financial offices
• Assist with payroll processes and reporting
• Support financial aid tracking, scholarships, and account adjustments
• Communicate professionally with families regarding tuition and balances
• Serve as a welcoming and professional point of contact for families
• Assist families with enrollment, re-enrollment, and financial processes
• Provide clear, compassionate communication regarding school policies
• Maintain confidentiality while supporting sensitive family situations
• Assist with onboarding, compliance, and staff documentation
• Support Safe Environment and Child Protection processes
• Coordinate volunteers and service hour tracking
• Support leadership projects and school initiatives

What This Job Offers

• Job Type: Full-time
• Career Level: Manager
• Education Level: No Education Listed