School Office Assistant

Great Hearts Academies • San Antonio, TX

4d • Onsite

About The Position

The Office Assistant is an entry level position that offers an exceptional opportunity to lead and contribute meaningfully to a unique organization. The Office Assistant will welcome and interact professionally with parents, students, faculty and visitors. The position may be offered as full-time or part-time, depending on various factors, including campus preferences and new hire preference.

Requirements

• High School Diploma or GED
• Proficient keyboarding skills
• Excellent interpersonal communication skills and the ability to build strong relationships
• Ability to organize confidential data efficiently.
• Ability to communicate effectively and professionally with students, parents, co-workers and the public at large
• Seeks and responds well to feedback, which is shared often and freely across all levels of the organization
• Works through silos and forges strong cross-departmental relationships in order to achieve outcomes
• We believe in education as a profession and hold ourselves to a high level of conduct, professionalism, and behaviors as models for our colleagues and students
• Must complete Texas Department of Public Safety fingerprint clearance and background check.
• US Work Authorization is required.
• Employment is contingent upon successful completion of a criminal history background check and fingerprint clearance in accordance with state requirements.

Nice To Haves

• One year of clerical in-office setting or working in a school’s front office preferred
• May need to travel locally for training and professional development opportunities.

Responsibilities

• Manages all front office traffic including late students, parents, and visitors.
• Visitor credential verification to enter campus site and to pick up students.
• Utilizing PowerSchool to locate student schedule for parent pick-ups.
• Communicating with teachers on student pick-ups.
• Direct late students to SIS Coordination.
• Maintains copies of forms, events, and related information for the campus site.
• Organizing essential forms and documents for families.
• Copying materials to ensure there is always a supply of all documents at hand.
• Communicating effectively with Campus Lead Team and Campus Ops team to ensure all documents for activities, events, etc. are current.
• Maintaining confidentiality of records as appropriate.
• Collaborating with appropriate team members to establish a system of transferring student records, ie. Dropping off records in a sealed folder in SIS office, Health Services Coordinators office, etc.
• Serves as a liaison between parents, students and team members.
• Answers phone calls.
• Communicating morning announcements to students and team members.
• Exercise good judgment and excellent customer service.

Benefits

• Comprehensive Health Coverage: Exceptional medical, dental, and vision insurance with minimal employee contribution.
• Retirement Planning: Access to the Texas Teacher Retirement System.
• Supportive & Mission-Driven Culture: Join a workplace centered around true collegiality, collaboration, and opportunities for personal and professional growth.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED