School Financial Bookkeeper

Howard County Public School System • Atlanta, GA

4d

About The Position

Under the supervision of the school principal, the School Financial Bookkeeper will perform duties associated with the effective financial operation of the school, including the school activity fund, as well as school materials for instruction accounts. This is a bondable position which requires a high degree of accuracy, accountability, and confidentiality. Work is reviewed periodically for accuracy and conformance with general instructions by the principal or designated school administrator.

Requirements

• High School diploma or GED (must scan and upload to the online application). Education completed outside the United States must be evaluated by an MSDE approved organization.
• Two years of general office experience, at least one of which must have been involved in working with accounting or bookkeeping records. Six semester hours of accounting may be substituted for one year of experience in bookkeeping. Official college transcripts are required.
• Valid drivers’ license
• Communicating effectively both orally and in writing with school administrators, central office financial personnel, internal and external auditors, etc.
• Thorough knowledge of record keeping methods and bookkeeping methods.
• Knowledge of Maryland sales tax laws.
• Experience with budgeting procedures and budgetary process as well as billing procedures.
• Oral and written communication to include preparation of correspondence, business English, spelling, punctuation and grammar, and office procedures.
• Proficiency with computer technology in the office setting includes various word processing, spreadsheets, and database software programs.
• Basic operating knowledge of other office equipment.
• Excellent organizational and time management skills.
• Ability to work independently with minimal supervision.

Responsibilities

• Maintains all school financial records, including generalized and specialized files.
• Ability to maintain HCPSS prescribed accounting and internal control procedures over school activity funds.
• Communicating with Principal on internal/fiscal controls for school activity accounts.
• Training school account managers on school activity fund accounting policies and procedures.
• Preparing and submitting timely monthly financial reports for the school activity fund.
• Ensuring established procedures are followed including securing onsite funds, preparing deposit slips and transport all receipted funds to the bank within established time limits.
• Preparing monthly bank reconciliations.
• Responding to Account Manager inquiries and distributing monthly account balance reports.
• Maintaining and monitoring office petty cash funds.
• Processing requisitions and verifying invoices for prompt payment.
• Complying with sales tax collection and remittance procedures.
• Preparing checks for disbursement based on approved vouchers.
• Monitoring student obligation records and other amounts due to the school.
• Assist Principal with school use of materials of instruction budgeted funds by reconciling available budgets and preparing and submitting invoices to the Central Office for payment.
• Ensuring school compliance with the HCPSS Manual of Policies and Procedures for Administering School Activity Funds, including maintaining required documentation and preparing and submitting required reports.
• Preparing and submitting salary vouchers for the school.
• Preparing reports and correspondence, as necessary.
• Receiving and responding to written and telephone inquiries from vendors, parents, staff and/or others.
• Processing and monitoring orders for supplies, equipment, and textbooks in the prescribed computer system in accordance with HCPSS policies and procedures.
• Performing financial analysis, including monitoring cash flow and forecasting cash needs.
• Provide information and assistance to internal and external auditors upon request.

Benefits

• Membership in the Maryland State Retirement Agency (MSRA) pension plan is a mandatory condition of employment for all employees who meet the eligibility and membership criteria defined in the State Personnel and Pensions Article and the Code of Maryland Regulations (COMAR).
• HCPSS offers a comprehensive benefits package for eligible employees.
• Information about additional benefits such as paid time off can be found in the negotiated agreement for employees in this bargaining unit.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED