School Secretary/Bookkeeper - St. Clair Elementary School

Hawkins County Board of Education•Bulls Gap, TN

About The Position

The school secretary/bookkeeper works under the direction of the school administrator to perform a variety of clerical and support duties, greets and interacts with the public, works cooperatively with the school staff, students, parents, and performs other duties as assigned. The bookkeeper is to provide Bookkeeping Functions in accordance with Federal, State and Local Regulations.

Requirements

Minimum High School Diploma
Handle confidential information with complete security
some lifting, carrying, pushing, pulling, stooping, kneeling, and physical dexterity

Responsibilities

Provide a variety of clerical duties including filing, typing, answering phone calls and completing necessary reports
Establish, maintain and monitor accurate and efficient electronic and manual filing systems
Handle confidential information with complete security
Provides administrative support to principal or other upper-level administrator as needed
Other duties assigned by the principal
Compile information from various sources on standardized forms
Conform to all district policies
Greet visitors to school, determining nature of business, as well as directing visitors to destination
Transcribe or compose drafts, programs, memorandums, communication, and other materials
Answer telephone and provide the requested information, taking messages, or forwarding calls
Pick up and drop off all postal mail and distribute postal and internal mail
Prepare School Budget
Distribute and track all PO’s
Verify money is available in accounts before PO’s are approved and purchases made
Order office supplies as needed
Pay all invoices received and approved for payment (all invoices must have a PO)
Deposit all Monies received within 3 days of the school receiving.
Reconcile Bank Statement Monthly
Print monthly reports and get signatures as needed
If school has sports, get all paperwork and checks ready for game day (Referee W-9’s, referee pay, gate worker’s pay, concession and admission beginning and ending cash funds, and ticket reconciliation)
Verify all paperwork is returned after game and is properly completed
Complete Donation Summary for all donations received by the school
Oversee fundraising paperwork (Approvals received and final reports submitted)
Prepare audit boxes, all necessary reports and paperwork to submit by due dates given.
Receive HCBOE Purchase Requisitions and sign when orders are received and return to Central Office for payment
Receive all bus driver information for field trips and send check to Central Office to pay bus drivers.
Establish and maintain accurate and efficient filing systems.