School Finance Specialist I

Navajo County•Holbrook, AZ

2d•Onsite

About The Position

Under general supervision, performs professional accounting and clerical support work of moderate difficulty in accounting operations; performs related work as assigned. This position requires in-person at the work site.

Requirements

Knowledge of office practices and procedures.
Knowledge of English grammar, spelling, arithmetic, punctuation and grammar.
Knowledge of office file management techniques.
Skill in handling large volumes of information and documents.
Skill in screening calls and forwarding messages.
Skill in effectively communicating verbally and in writing, including typing.
Skill in establishing and maintaining effective working relationships with employees, other agencies and the public.
Knowledge of accounting and bookkeeping principles, practices and methods and governmental fiscal coding systems and procedures.
Knowledge of financial record keeping and reporting procedures.
Knowledge of automated accounting systems.
Knowledge of proper coding of documents.
Skill in recording information clearly and completely.
Skill in ability to prepare accurate and complete financial reports.
Skill in operating common office equipment including computers and associated accounting and office software.
Skill in rapidly calculating and verifying arithmetic computations.

Nice To Haves

High School Diploma or GED with coursework in office secretarial skills or business
demonstrated ability to type 60 WPM
2 years experience in secretarial or clerical work
courses in accounting, finance or related field
three years experience in school financial work
prior work experience in a government setting preferred
Graphic design and social media/digital marketing.

Responsibilities

Assists assigned school district personnel in the preparation and processing of payroll and expenses for school districts per Uniform System of Financial Reporting (USFR).
Performs monthly reconciliation of County Treasurer’s records of account balances.
Researches and resolves revenue, expenditure, adjusting journal entry, or other discrepancies.
Processes all federal and state special programs for each district (i.e., budgets Treasurer’s receipts and year-end reports).
Maintains fiscal records, accumulates and develops information for standard statements and reports of operations, taxes, budgets, costs, etc.
Inputs journal entry information; codes and classifies information from source documents.
Performs computer data entry functions; and verifies completeness and accuracy of computations and data entry.
Monitors entity budgets and verifies required certificates are on file before processing payroll and expense vouchers.
Handles cash and checks/warrants as required.
Prepares cash summaries and account reports.
Generates warrants for payroll and expense vouchers.
Performs warrant maintenance (duplication, voiding, and stale dating) when requested.
Formats, composes, receives, files and types routine correspondence.
Answers telephones, responds to questions, takes messages and transfers callers to appropriate parties.
Assists callers on the phone or walk-in customers, providing information regarding home schooling and school governing board elections.
Updates, receives, checks and/or completes records, forms and documents including homeschool affidavits, teaching certificates, and school governing board election materials.
Prepares and processes confidential and sensitive documents.
Makes appointments, travel and meeting arrangements.
Computes and distributes invoices for Special Services Consortium services to school districts.
Tracks accounts receivable aging and follows up with districts as needed.
Maintains office files and records, some confidential in nature.
Coordinates the retention and timely disposal of records in accordance with statute.
Prepares purchase requisitions.
May assist other agencies and the public with information forms and other department resources and explaining procedures.
Operates and maintains a variety of office equipment.
Will be cross trained and asked to stand as a limited backup during the absence of other Finance Specialists.