School Executive Coordinator

Monash•Clayton, NC

2d•Hybrid

About The Position

The Arts Faculty Office is seeking a School Executive Coordinator to provide high-level administrative and executive support to the Head of School and School Manager, contributing to the effective operation of the School through coordination of governance activities, projects, programs and initiatives. The role manages key administrative processes supporting workforce allocation, including sessional appointments, timesheets, website and intranet updates, executive support to committees and working groups and the coordination of events. Working collaboratively with internal stakeholders, the School Executive Coordinator provides timely advice, supports continuous improvement initiatives and ensures efficient, professional service delivery. The role requires strong organisational skills, sound judgement and the ability to manage competing priorities while supporting the strategic and operational needs of the School and Faculty.

Requirements

Strong organisational skills.
Sound judgement.
Ability to manage competing priorities.
Ability to support the strategic and operational needs of the School and Faculty.
Excellent administrative skills.
Demonstrated experience developing and implementing effective operational processes and systems.
Ability to set deadlines and deliver high-quality outcomes in a busy environment.
Strong commitment to customer service excellence.
Proactive approach to service delivery.
Well-developed communication skills.
Analytical skills.
Problem-solving skills.
Ability to build effective relationships with a diverse range of stakeholders.
Ability to exercise sound judgement and initiative.
Ability to work collaboratively as part of a team.
Highly developed computer literacy, including experience using business systems and software such as Microsoft Office.

Responsibilities

Provide high-level administrative and executive support to the Head of School and School Manager.
Coordinate governance activities, projects, programs and initiatives.
Manage key administrative processes supporting workforce allocation, including sessional appointments and timesheets.
Update website and intranet.
Provide executive support to committees and working groups.
Coordinate events.
Provide timely advice to internal stakeholders.
Support continuous improvement initiatives.
Ensure efficient, professional service delivery.