School District Auditor (Part-time/Temporary)

Utica City School District•Utica, NY

4d•$41•Onsite

About The Position

The Utica City School District is seeking a qualified candidate for the following vacancy: School District Auditor (Temporary/Part Time) Civil Service Classification: Exempt Claims Auditor. This role involves auditing various financial aspects of the school district, including payroll, disbursements, fundraisers, and fixed assets. The auditor will also be responsible for ensuring compliance with district policies and state regulations, preparing reports for the Board of Education, and maintaining inventory control. The position reports to the Superintendent of School and the Board of Education.

Requirements

Expertise in district finances
Expertise with purchasing policies
Must comply with Civil Service Law

Nice To Haves

Fingerprinting Clearance

Responsibilities

Audit overtime hours
Audit each payroll period by sampling 20% of teachers cards and compare to excel hours sheet
Process time sheets from teachers for extra classes and apply to Excel Hours sheet
Audit checks that come to the District and make sure they are applied to District’s accounting system
Audit quarterly medical and dental disbursements from employees’ pay
Audit year-end scholarships
Oversee Class Clubs
Balance checkbooks
Prepare profit and loss statements from each fundraiser
Collect and pay taxable fundraisers to NYS Department of Taxation on a quarterly basis
Complete quarterly report to the Board of Education on clubs’ bank balances
Inventory control on fundraisers that purchase products for resale
Ensure monthly meeting reports from club advisors are sent to the Chief Academic Officer
Ensure all fundraisers are signed by appropriate persons
Complete year-end audit regarding Fixed Assets
Complete sample on twenty to thirty material items to ensure of their physical location
Review depreciation rate accuracy
Audit one Accounts Payable Disbursement Warrant per quarter
Attend all District regular Board of Education meetings or any other meetings that may be assigned
Complete any other related duties as may be assigned by the Board of Education
Ensure that necessary transfers that require Board of Education approval are completed monthly
Verify correct input of employee salaries in NVision program are the equivalent to Superintendent’s Report accepted and passed by the Board of Education
Audit Fringe Benefits monthly
Make sure sample of I-9s are completed for new hires
Review purchases made through grants to ensure accuracy
Monitors Inventory Control through the use of QueCentre
Ensures that all expenditure vouchers are properly itemized and documented before payments are made by the treasurer
Responsible for ensuring that only legitimate claims against the district are paid
Ensures that proper documentation and itemization are provided, the payment is for a legal purpose, and the transaction was properly authorized prior to approving the voucher or invoice for payment