School Clerk - (school year)

Dodge City Unified School District 443•Dodge City, KS

1d•Onsite

About The Position

The Elementary Clerk is responsible for performing a variety of clerical tasks under the direction of the Head Secretary and School Principal. This role requires a broad range of advanced executive secretary, clerical, accounting, or technical skills. The clerk will handle tasks such as answering phones, managing visitor check-ins, facilitating substitute teacher coverages, assisting with staff timekeeping, managing building key inventory, and translating information. Additionally, the clerk will oversee student laptop operations, maintain filing systems, assist with social media updates, manage student tardiness and records in Skyward, maintain student cumulative folders, run attendance reports, generate truancy letters, and communicate with parents and other community patrons. The position also involves analyzing problems and developing solutions, and performing other assigned duties.

Requirements

High School Diploma or equivalent.
1 year of related work experience is preferred.
Broad range of advanced executive secretary, clerical, accounting, or technical skills.
Experience with a variety of databases and computer software applications such as using advanced word processing or desktop publishing programs, producing query reports, using spreadsheets, etc.
Ability to calculate figures and amounts such as percentages; ability to add, subtract, multiply and divide.
Ability to solve practical problems.
Advanced knowledge of accounting software; database software; Microsoft Office Suite and Google Suite.
Problem solving and organizational skills.
Ability to attend to details.
Ability to maintain confidentiality.
Excellent computer skills, strong communication skills both verbal and written.
Be able to evaluate and interpret data and compile written reports in narrative and statistical form.

Nice To Haves

Associate's degree or equivalent.
Bilingual skills preferred but not required.

Responsibilities

Assist with answering phones and checking visitors in/out.
Assist with facilitating daily substitute teacher and para coverages.
Assist with staff timekeeping and enter in missed punches.
Assist with building key inventory and checkout.
Translate spoken and written information.
Facilitate student laptop operations and work orders.
Organize and maintain an efficient filing system for department materials and documents.
Cross train with other personnel for additional coverage and assistance when needed.
Assist with social media updates on behalf of the district.
Oversee student tardiness and enter information in Skyward.
Facilitate all student additions/drops/transfers in Skyward.
Maintain student cumulative folders.
Run attendance reports and correspond with parents as needed.
Generate truancy letters and necessary court paperwork.
Use effective written and oral communication skills to convey essential information to students, staff, administrators, parents, and a variety of other community patrons.
Analyze problems and develop suggestions for solutions.
Performs other duties as assigned.