SY 26-27 Anticipated School Clerk

Chicago Public Schools•Chicago, IL

9d•Onsite

About The Position

Under the general direction of the school principal, the School Clerk I performs specialized clerical functions in a large public school or a variety of responsible clerical functions in a small public school, along with related duties as required. The clerk prepares correspondence, memorandums, and reports; manages mail and visitor reception; schedules appointments and handles telephone calls; responds to questions about school operations; maintains attendance, enrollment, and student history records; processes payrolls, student transfers, procurement requisitions, and financial records; and compiles periodic reports and student transcripts. The role may also involve taking and transcribing dictation and using computer applications for word processing, spreadsheets, and databases.

Requirements

High school graduation or GED equivalent, supplemented by one year of clerical work experience, and the ability to type 45 words per minute with fewer than 10 errors; or an equivalent combination of training and experience.
General knowledge of modern clerical office methods, practices, and procedures.
Knowledge of common office machines and equipment.
Ability to apply general clerical office methods, practices, and procedures.
Ability to follow oral and written instructions.
Ability to type proficiently.
Ability to communicate effectively and tactfully with school personnel, students, parents and guardians, and the general public.
Good oral and written communication skills.
Good basic mathematics skills.
Good interpersonal skills.
Good recordkeeping skills.

Nice To Haves

Ability to operate personal computers using word processing, spreadsheet, and database software is highly desirable.

Responsibilities

Prepare and type correspondence, memorandums, and reports as directed by the school principal or designee.
Open, sort, and distribute incoming mail and school correspondence.
Serve as a receptionist, greet visitors, and direct them to appropriate staff.
Schedule appointments for school administrators.
Receive and place telephone calls for school personnel.
Respond to inquiries from students, parents and guardians, and the general public about school operations and activities.
Maintain student and staff attendance records.
Process and prepare payrolls for school personnel, manually and using computerized timekeeping and payroll equipment.
Maintain enrollment records, process student transfers, and maintain student history records.
Prepare and process requisitions for supplies, instructional materials, furniture, and equipment.
Maintain and monitor petty cash and internal account ledgers.
Issue checks and prepare money for deposits.
Receive and compile periodic reports involving payrolls, pupil attendance and enrollment, funds, and account ledgers.
Compile and forward student transcripts to appropriate parties.
May take and transcribe dictation.
May operate personal computers using spreadsheet, database, or other software applications.