School Clerk 1 (Bilingual Spanish)

Chicago Public Schools•Chicago, IL

1d•Onsite

About The Position

Under the general direction of the school principal, the School Clerk I (Bilingual-Spanish) utilizes bilingual skills in English and Spanish to perform specialized clerical functions in a large public school facility, or a variety of responsible clerical functions in a small public school facility. This role also involves performing other related duties as required.

Requirements

Graduation from high school (or G.E.D. equivalent)
One year of clerical work experience
Ability to type 45 words per minute with fewer than 10 errors
Written and verbal proficiency in English and Spanish
General knowledge of modern clerical office methods, practices, and procedures
Knowledge of common office machines and equipment
Ability to apply general clerical office methods, practices, and procedures
Ability to follow oral and written instructions
Ability to type proficiently
Ability to communicate effectively and tactfully with school personnel, students, parents and guardians, and the general public
Good oral and written communication skills in English and Spanish
Good skill in basic mathematics
Good interpersonal skills
Good record keeping skills

Nice To Haves

Ability to operate personal computers utilizing word processing, spreadsheet, and database software is highly desirable

Responsibilities

Prepares and types a variety of original correspondence, memorandums, and reports using either a personal computer or typewriter, as directed by the school principal and/or the principal’s designee
Opens, sorts, and distributes incoming mail and school correspondence
Serves as a receptionist and greets and directs visitors to appropriate staff
Schedules appointments for school administrators
Receives and places telephone calls for school personnel
Responds to inquiries in English and Spanish from students, parents and guardians and the general public concerning school operations and activities
Maintains attendance records of students and staff
Processes and prepares payrolls for school personnel, both manually and by operating computerized timekeeping and payroll equipment
Maintains enrollment records and processes student transfers
Maintains student history records
Prepares and processes requisitions for the procurement of supplies, instructional materials, furniture, and equipment
Maintains and monitors the school’s petty cash and internal account ledgers
Issues checks and prepares money for deposits
Receives and compiles periodic reports involving payrolls, pupil attendance and enrollment, various funds and account ledgers
Compiles and forwards student transcripts to appropriate parties
May take and transcribe dictation
May operate personal computers utilizing spreadsheet, database, or other software applications
May utilize bilingual skills to serve as a translator between staff, parents and guardians, and students