Conley Elementary- School Age Site Coordinator

Old Colony YMCA•Whitman, MA

1d•Onsite

About The Position

The Site Coordinator role is for individuals who are natural leaders, love working with children, enjoy bringing big ideas to life, and creating a welcoming environment. This position involves leading the day-to-day operations of the school-age program, supporting the team, connecting with families, and ensuring a safe and engaging experience for every child. The role offers opportunities to plan activities, lead a team, solve challenges, celebrate successes, and make a significant difference in the lives of children and families.

Requirements

Minimum 20 years of age.
Bachelor's degree with at least 9 months of experience working with school-age children OR a high school diploma/equivalent with at least 1 year of experience working with school-age children.
CPR/AED and First Aid certification required.
Evidence of a physical examination within the past 12 months.
Negative Mantoux TB test and documentation of immunity to measles, mumps, and rubella, as required.
Ability to create and maintain a culture of excellence while working collaboratively as part of a team.
Ability to lift and move equipment and assist with cleaning and program set-up as needed.
Ability to work a flexible schedule, including occasional early mornings, and evenings.
Strong verbal and written communication skills, including the ability to speak publicly when needed.
Ability to sit, stand, bend, move throughout the program environment, and lift up to 75 pounds occasionally and 40 pounds frequently, including assisting with children when necessary.
Ability to understand and support the YMCA's three areas of focus: Youth Development, Healthy Living, and Social Responsibility.
Ability to recognize and respond appropriately to the needs of children and families participating in the program.

Nice To Haves

BIG energy and an even bigger heart
Loves being creative and coming up with new ideas
Doesn't mind getting up, moving around, Helping clean and joining the fun
Comfortable being silly and making kids laugh while staying professional
Loves building friendships and being part of a team
Patient, caring, dependable, and encouraging
Willing to take charge of a team

Responsibilities

Plan and implement fun, creative, and engaging activities for children.
Provide positive and encouraging leadership to assistant leaders and group leaders.
Support, motivate, and host meetings for the team to ensure they are ready to bring their best energy daily.
Build meaningful relationships with children and families to create a strong sense of community and boost enrollment.
Keep the program organized and running smoothly, handling unexpected situations.
Manage children's files and ensure they are up to date.
Ensure the program is in compliance with YMCA policies, licensing requirements, and safety guidelines, prioritizing safety and following EEC protocol.
Act as a problem-solver, cheerleader, planner, and team player.
Lead by example and embody YMCA values of caring, honesty, respect, and responsibility.
Understand, implement, and maintain compliance with all EEC regulations and Old Colony Y policies.
Develop programming that recognizes and supports the individual needs of each child.
Provide leadership and oversight of daily activities, including Y Chat, Homework Help, STEM activities, Arts and crafts, Group games and activities, Long-term projects, and Program set-up and clean-up.
Assist with staffing at other school-age locations and full-day programs when needed.
Supervise children throughout all program areas, field trips, special events, and other program activities.
Act as a positive role model for children, staff, and families.
Maintain a positive and supportive environment while ensuring appropriate child behavior and adherence to YMCA policies.
Communicate promptly and professionally with parents, school personnel, potential clients, and community partners.
Represent and promote YMCA programs through public appearances, presentations, and positive interactions.
Complete and maintain all required documentation, including accident reports, incident reports, attendance records, and other program paperwork.
Create and provide weekly staff schedules and meeting agendas as needed.
Maintain accurate attendance records and ensure all required reports and paperwork are completed and submitted appropriately.
Meet with the School Age Director as directed.
Provide leadership during weekly site staff meetings and monthly School Age meetings.
Coordinate with the YMCA office as needed to collect supplies, exchange paperwork, and complete administrative tasks.
Collect, record, receipt, and manage payments and billing.
Support ongoing professional development by participating in training, conferences, courses, and other professional growth opportunities.
Establish and maintain effective working relationships with school personnel and other site-specific partners.
Recruit, supervise, train, support, and evaluate school-age staff and volunteers.
Organize, facilitate, and document regular staff meetings.
Provide ongoing coaching, feedback, and support to staff.
Ensure staff understand and follow all YMCA policies, EEC regulations, safety procedures, and program expectations.
Attend mandatory training and all required Site Coordinator meetings.
Coordinate the purchase of program supplies in partnership with the School Age Director.
Support efforts to maintain and achieve maximum program enrollment.
Assist with the YMCA Annual Campaign and other fundraising initiatives.
Follow all YMCA fiscal policies and procedures.
Communicate billing or payment concerns to the director or billing coordinator.