School-Age Childcare Multi-Site Director - Before & After School

HEALTHY KIDS PROGRAMS • Seneca Falls, NY

5d • Onsite

About The Position

The Multi-Site Director oversees the day-to-day operation of a defined group of school-based before- and after-school childcare sites. The role involves regular site visits, supporting teachers and Site Directors, ensuring programs run effectively, and maintaining strong working relationships with school building staff. The position covers AJ Smith Elementary School in Union Springs, Romulus Elementary School in Romulus, Lafayette Intermediate School in Waterloo, and Skoi Yase Primary School in Waterloo, New York. Regular travel between program sites is required. The morning program runs from 6:30 AM to 8:45 AM, and the afternoon program runs from 2:30 PM to 6:00 PM. This is a part-time, non-exempt position paying $20.00 per hour, with payday every other Friday.

The Multi-Site Director recruits, hires, onboards, schedules, coaches, and supports staff; oversees payroll, labor, and schedule efficiency; monitors enrollment and program quality; maintains state licensing compliance; and serves as the primary day-to-day contact for school building leadership. Success includes maintaining reliable staffing and enrollment, keeping sites inspection-ready and compliant, and resolving building-level issues promptly while escalating matters when appropriate.

Healthy Kids Programs provides employer-paid childcare for employees’ children ages 5–12 who are enrolled in the program, on the days and during the hours the employee works. The organization operates Early Learning, Before and After School, and Summer Camp programs at more than 150 locations and describes itself as a certified benefit corporation focused on making childcare accessible and affordable while positively impacting communities.

Requirements

• Qualify through one of the following pathways: an associate degree in any field plus two years of experience working with children under 13, including at least one year in a supervisory role; two years of college with 18 credits plus two years of experience working with children under 13, including at least one year in a supervisory role; a New York State Children’s Program Administrator Credential plus two years of relevant experience; or a School-Age Child Care Credential or equivalent office-recognized credential plus two years of relevant experience.
• Have some experience managing or mentoring staff.
• Be comfortable with scheduling, logistics, and managing daily operational coverage across multiple locations.
• Pass a full background check, including fingerprinting and reference checks.
• Demonstrate strong organization and attention to detail, dependability, hands-on leadership, and ownership.
• Be warm, patient, and professional with children and families.
• Be comfortable giving staff feedback and having direct conversations.
• Be able to manage multiple sites independently.

Nice To Haves

• Experience working directly with school building staff.
• Familiarity with state childcare or school-age licensing requirements.

Responsibilities

• Recruit qualified site-level candidates and maintain a candidate pipeline.
• Interview, hire, and onboard teachers and Site Directors across assigned locations.
• Build daily and weekly staff schedules, manage coverage proactively, and maintain a reliable substitute list.
• Visit sites regularly to observe program quality and compliance, and coach and support Site Directors and teachers.
• Address staff performance issues directly and document them appropriately.
• Foster a positive, mission-driven team culture across assigned sites.
• Schedule staff to required ratios and manage staffing hours responsibly.
• Review and approve timecards accurately and on time, ensuring recorded hours reflect actual time worked.
• Monitor payroll costs against budget, identify anomalies, and take corrective action when hours exceed plan.
• Build efficient schedules, minimize unnecessary overtime, and communicate and document schedule changes.
• Use payroll and scheduling platforms such as Paylocity accurately and consistently.
• Monitor enrollment at each site, flag concerns early, and report to a supervisor.
• Ensure teachers engage children effectively and use HKP materials consistently.
• Support families with questions, concerns, and registration, and follow up with families who may not re-enroll.
• Participate in enrollment events and community outreach as needed.
• Report enrollment and program-quality observations regularly to the Area Director or Regional Director.
• Maintain active state licensing at every assigned site.
• Conduct compliance checks covering ratios, attendance records, staff credentials, and health and safety protocols.
• Ensure required staff training and certifications, including CPR, first aid, and mandated reporter training, are completed and current.
• Respond promptly to licensing inquiries or corrective actions, escalating them to a supervisor immediately.
• Keep staff informed of day-to-day compliance expectations and maintain organized, accurate site files ready for review.
• Serve as the primary day-to-day HKP contact for principals and school office staff.
• Build proactive relationships with school building leadership and communicate consistently.
• Address building-level concerns and complaints quickly, resolving them at the lowest level possible.
• Coordinate with school staff on logistics, space use, schedules, and building-specific requirements.
• Keep principals informed about program news, staff changes, enrollment updates, and operational issues.
• Escalate district-level concerns or relationship matters to the Area Director or Regional Director.

Benefits

• Employer-paid childcare for enrolled children ages 5–12 during the employee’s working days and hours.
• Telehealth coverage.
• Vision coverage.
• Dental coverage.
• AFLAC supplemental plans.
• 401(k) for eligible employees.
• Paid sick time.
• On-demand pay.
• Career development and growth opportunities.

What This Job Offers

• Job Type: Part-time
• Career Level: Manager
• Education Level: Associate degree