School Administrative Specialist II - (Middle School) - Colorado Springs School District 11
About The Position
Performs advanced administrative, records management, and financial support functions to ensure effective school operations. Coordinates office procedures and supports compliance with district, state, and federal requirements. This role includes all functions of a School Administrative Specialist I, plus additional responsibilities such as overseeing daily office operations, coordinating workflow among support staff, maintaining student records (transcripts, immunization, health files), processing enrollment/withdrawal documentation, preparing attendance and eligibility reports, assisting with payroll and substitute documentation, collecting and reconciling school funds, maintaining supply inventory, issuing keys, overseeing office equipment maintenance, assisting with newsletters and reports, coordinating district/state/federal forms, facilitating athletic eligibility verification, providing first aid, administering medication, and potentially training other staff or student assistants.
Requirements
- High school diploma or equivalent
- Minimum three (3) years clerical, secretarial, bookkeeping, or school office experience
- Demonstrated proficiency in computer applications and accounting systems
- Applicants must be legally authorized to work in the United States.
Nice To Haves
- Coursework in office practices or business preferred
- CPR/First Aid Certification
Responsibilities
- Oversees daily office operations and coordinates workflow among support staff
- Maintains student records, transcripts, immunization records, and health files
- Processes enrollment/withdrawal documentation and ensures compliance with regulations
- Prepares attendance verification, eligibility, and related reports
- Assists with payroll processing and substitute documentation
- Collects, records, deposits, and reconciles school funds in accordance with procedures
- Maintains inventory of supplies and equipment; oversees ordering
- Issues building keys and monitors office equipment maintenance
- Assists with preparation of newsletters, reports, meeting agendas, and minutes
- Coordinates collection and processing of required district, state, and federal forms
- Assists with graduation preparation, GPA calculations, and related documentation (High School only)
- Facilitates athletic eligibility verification and related recordkeeping
- Provides first aid and administers/monitors medication in compliance with policy
- May train and provide guidance to School Specialist I staff or student assistants
Benefits
- 7% of base salary in Non-Recurring Pay (distributed as 3.5% on November paycheck and 3.5% on May paycheck)
- Staffing Stability Incentive (for specific schools: Adams Elementary, Galileo Middle School and Mitchell High School) - equivalent of one salary step divided over 12 pay periods.
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
High school or GED
