School Administrative Assistant - 10 Month

Norwich Public Schools•Norwich, CT

8h•Onsite

About The Position

To assist the Principal (and Assistant Principal, if applicable) with organization, recordkeeping, reporting and parent communication of the school office to ensure the smooth and efficient operation and obtain a positive impact on the education of children. To perform a variety of student records preparation and maintenance, as well as school administrative support work of moderate difficulty; to use specialized software and standard office technology at a skilled level; to have a high level of public contact and to perform related work as required. Essential functions may include the following tasks, duties, knowledge and characteristics. This list is illustrative only and is not a comprehensive listing of all functions and tasks performed by incumbents in this classification, and it is not expected that all of the duties and responsibilities listed are necessarily assigned to all positions in the class.

Requirements

Associate’s Degree, two years of college (60 credits) or equivalent experience as deemed appropriate by the Board of Education
Demonstrate aptitude or competence for assigned responsibilities
Proficiency tests may be included in the interview process
Ability to keep information confidential and maintain an ethical attitude.
Ability to interpret, apply and explain instructions given orally and in writing.
Ability to learn and apply procedures.
Ability to communicate and work effectively with students and parents.
Ability to use Language Line.

Nice To Haves

Programs include but are not limited to: Munis, Powerschool, SchoolMint, Microsoft Office, etc...

Responsibilities

Serve as primary clerical support to the Principal and staff.
Perform standard office routines.
Maintain student records; both electronic and hardcopy cumulative files.
Receive and route all incoming calls.
Review Frontline Report for staff absences.
Assist teachers in preparing instructional materials as requested.
Greet and assist all visitors that enter the building.
Maintain office machines and the supplies for school machines.
Schedule appointments, meetings and conferences.
Perform various secretarial tasks including the operation of software programs, conference and professional day forms., business machines and record-keeping.
Conform to established safety standards.
Compose correspondence as necessary.
Order supplies for the school office and staff members.
Initiate requisitions for purchases.
Responsible for maintaining required records for special activity accounts.
Maintain ELL translation log.
Enter ED166 report for student discipline.
Prepare monthly enrollment report for the Superintendent's office.
Organize and submit staff and substitute time cards for payroll.
Primary contact for First Student; Keeping bus lists current.
Receive and distribute all incoming mail and interdepartmental correspondence.
Maintain Google calendar for school events.
Assist with transportation requests for school field trips.
Maintain Quickbooks for Student Activity Accounts; Submit reconciliation.
Ensure student records are requested for all incoming students as well as mailing records for unenrolled students within the 10 day period as required by law.