School Administrative Assistant (DJCWA)

Armbrae Academy, Private School, Halifax, Nova Scotia, Canada•South Shore, IL

4d•Onsite

About The Position

The South Shore Regional Centre for Education (SSRCE) is seeking a School Administrative Assistant for Dr. J.C. Wickwire Academy. SSRCE is committed to providing an inclusive, diverse, equitable, safe, and healthy education that supports learning and success for residents of Lunenburg and Queens Counties. They actively encourage applications from under-represented groups, including those of African Nova Scotian, African Canadian, African ancestry, and Mi'kmaw/Indigenous ancestry. This is a part-time permanent position working 3.5 hours per day, with a start date effective immediately. The posting deadline is Tuesday, September 29, 2026, at 11:59 PM. The starting wage is $28.48 per hour.

Requirements

Completion of Grade 12 and a community college administrative assistant program, or equivalent.
Related experience in a public office (preferably in education).
Accurate word processing, bookkeeping, and spreadsheet skills.
Attention to detail.
Ability to work under pressure with deadlines.
Strong interpersonal and time management skills.
Ability to communicate courteously and effectively with the public.
Satisfactory Criminal Record / Vulnerable Sector Check and a Nova Scotia Child Abuse Register Check (checks completed within the last 3 months are acceptable).

Nice To Haves

Excellent filing, word processing, and reception skills.
Self-starter with strong analytical and problem-solving skills.
Persistence, assertiveness, confidentiality.
Team player, committed to promoting quality service.
Valid driver's license (may be required for some school-based positions).

Responsibilities

Prepares correspondence for school administration and staff and circulates as required.
Maintains accurate school accounts and prepares timely payroll, human resource, and student records reports.
Submits regular summary reports of staff absences and substitute employees.
Inputs student information for computerized student information systems and generates reports as required by school administration.
Reconciles orders, processes funds received, and balances accounts for various school accounts.
Provides clerical support to school administration, including maintaining an up-to-date schedule of room and facility bookings, collating morning announcements, and scheduling parent-teacher interviews.
Takes incoming calls from parents and the public and directs them to the appropriate staff.
Initiates the process to notify parents of early dismissals.
Submits maintenance and technology work requests electronically.
Coordinates yearly school/classroom bulk supply orders.
Provides supportive services directly to students.
Complies with the Occupational Health and Safety Act and Regulations.
Performs other related duties as required.