School Administrative Assistant (San Jose, CA)

Second Start Learning Disabilities Programs•San Jose, CA

3d•Onsite

About The Position

We are seeking a highly organized and efficient Administrative Assistant to join our team. The Administrative Assistant will be responsible for providing administrative support to the team, including managing schedules, coordinating meetings and events, assisting with school certification, and handling a variety of tasks to ensure the smooth operation of the office. The successful candidate will have strong communication skills and be able to work efficiently in a fast-paced environment.

Requirements

Minimum two years experience as an administrative assistant or in a similar role is preferred
Strong communication and interpersonal skills
Proficiency with computer systems and software, such as Microsoft Office and Google Suites
Excellent organization and time management skills
Ability to multitask and handle a high-volume workload

Nice To Haves

Bachelor degree preferred

Responsibilities

Manage calendars and schedules for the team, including coordinating meetings and appointments
Answer phone calls and respond to emails in a timely and professional manner
Greet and assist visitors and clients
Coordinate school certification and annual renewal process
Maintain student records and ensure that all intake information is received
Compile student attendance, and submit a daily summary report to the Finance Department
Assist with school event planning and coordination
Other duties as assigned