School Administrative Assistant

Paramount Schools of Excellence, Inc•South Bend, IN

7h•$0 - $30,000•Hybrid

About The Position

Reporting to the Principal, the PSOE Administrative Assistant will assist in the institution’s management of front office relations, data management, student records, and school events. They will develop deep operational knowledge of site-based office management and process-driven accountability.

Requirements

Office, secretarial, and/or relationship management experience.
High School Diploma or equivalent, with similar experience preferred; track record of positive job performance; ability to point to specific examples of having developed organizational strategies that have provided a direct benefit to a previous workplace.
Unwavering commitment to quality programs and production.
Excellence in organizational management, with the ability to manage multiple tasks, and set and achieve strategic objectives.
Strong written and verbal communication skills; a persuasive and passionate communicator with excellent interpersonal and multidisciplinary project skills.
Action-oriented, entrepreneurial, adaptable, and innovative approach to planning.
Ability to work effectively in collaboration with diverse groups of people.
Passion, idealism, integrity, grit, positive attitude, mission-driven, and self-directed.
Annual training and/or professional development is required for all PSOE employees. Job-specific training is identified and scheduled by the School Principal or direct supervisor in partnership with Paramount C-suite.

Nice To Haves

Proficiency in modern business technology applications.
Knowledge of current community challenges and opportunities relating to the mission of the organization.
Knowledge of human resources management.
Knowledge of financial management.
Knowledge of project management.

Responsibilities

Contribute to a strong operations team: seek participation and involvement with direction for ongoing local operations.
Act with the Principal as a professional advisor to the COO on all aspects of school office activities.
Identify, assess, and inform the COO of internal and external issues that affect the organization.
Foster effective teamwork between the front office and the COO and between the COO and staff.
Abide by all PSOE frameworks as approved by the CEO and as noted in the staff handbook.
Assume all roles as delegated for a variety of administrative functions for the purpose of managing the administrative workload more efficiently.
Maintain ongoing, consistent communication with PSOE leadership as noted in the school’s leadership frameworks.
Actively engage and energize PSOE volunteers, board members, event committees, parents, stakeholders, partnering organizations, and funders.
Utilize effective systems as delegated to run the school office, troubleshoot problems, track progress, and regularly evaluate workflow components, so as to measure progress in a way that can be effectively communicated to the Director of Operations.
Assist in the implementation of the organization's operational programs and services.
Contribute to the organization's mission and reflect the priorities of the school.
Be prepared to assist in the planning, implementation, execution and evaluation of special projects.
Assist with the care of the physical plant, ensuring quality care of the facility.
Support the intake of new students, parents, and staff.
Establish a positive, healthy and safe work environment in accordance with all appropriate legislation and regulations.
Be prepared to assist all staff with elements of orientation and organization.
Participate in fundraising activities as appropriate.
Ensure that sound bookkeeping and accounting procedures are followed.
Deepen and refine all aspects of school communications—from web presence to external relations with the goal of creating a stronger brand.
Use external presence and relationships to garner new opportunities.
Establish good working relationships and collaborative arrangements with community groups, funders, politicians, and other organizations to help achieve the goals of the organization.