Scheduling & Permitting Coordinator

Sineath Construction • Weaverville, NC

7d • Onsite

About The Position

Sineath Construction is seeking a highly organized and proactive Scheduling & Permitting Coordinator to join their team. This role is crucial for ensuring projects have the necessary permits, schedules, documentation, and communication to keep production moving smoothly. The coordinator will support the Operations Manager and work closely with Area Construction Managers, Field Managers, and the Purchasing & Estimating team. This position serves as the central point of coordination for scheduling, permitting, reporting, and project management systems, ensuring projects stay on track from preconstruction through completion. The ideal candidate enjoys bringing order to complex projects, coordinating across multiple teams, and solving problems before they cause delays.

Requirements

• 2+ years of experience in residential construction, construction administration, project coordination, permitting, scheduling, or operations.
• Experience working with municipal permitting processes or the ability to quickly learn multiple jurisdictional requirements.
• Strong organizational and time management skills.
• Excellent written and verbal communication skills.
• Experience using Microsoft Office and construction project management software such as JobTread or similar platforms.
• Ability to manage multiple priorities while maintaining accuracy.
• Strong problem-solving skills.
• Confidence to work with internal teams, municipalities, subcontractors, and clients.
• High integrity, professionalism, and a collaborative mindset.

Responsibilities

• Create and maintain preconstruction and construction schedules within project management software.
• Coordinate with Area Construction Managers to understand project-specific requirements and scheduling needs.
• Meet weekly with Field Managers to ensure schedules, daily logs, and project management software are accurate and up-to-date.
• Consult with subcontractors regarding upcoming work and scheduling expectations.
• Identify scheduling conflicts and proactively resolve issues.
• Audit schedules and provide reporting to improve scheduling accuracy and subcontractor coordination.
• Become knowledgeable in the permitting requirements of multiple municipalities and jurisdictions.
• Review project scopes to determine appropriate permit applications and submission requirements.
• Prepare, submit, and obtain all required building permits.
• Track permit timelines, review durations, approvals, and pass rates.
• Respond to requests for additional information from permitting authorities.
• Maintain permit documentation throughout the construction process.
• Keep clients informed during the permitting process via project daily logs.
• Create weekly Field Manager meeting notes.
• Provide regular reporting to the Operations Manager on scheduling performance, permitting metrics, and project management software data.
• Manage project management software, including project files, dashboards, documentation, and data integrity.
• Ensure project information is accurate, current, and accessible.
• Collaborate daily with the Operations Manager, Area Construction Managers, Purchasing & Estimating team, and Field Managers.

Benefits

• Medical Insurance (eligible after 90 days)
• Paid Time Off (5 days annually for Years 1-2, 10 days annually after Year 2)
• 5 Sick Days annually
• 401(k) after one year
• 100% employer match on the first 3% of 401(k) contributions
• 50% match on the next 2% of 401(k) contributions (up to a 4% employer match)

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed