Scheduling Expeditor

LOVING•Charlotte, NC

7h•Onsite

About The Position

A crew can't build a job that isn't scheduled, and they can't build it with materials that never showed up. Those two things, the schedule and the materials, are the difference between a productive day and a wasted one. At LOVING, one person owns both. LOVING is looking for a Scheduling Expeditor who keeps the entire production calendar moving and makes sure every job has what it needs before the crew ever pulls up to the site. This is an operations role that sits right between the field and the supply chain. You'd be coordinating crew schedules, assigning jobs, ordering materials, tracking deliveries, and making sure nothing stalls, slips, or shows up at the wrong place on the wrong day. When you do it well, crews roll out with a plan and the materials to execute it. When it falls apart, everyone feels it before 9 a.m.

Requirements

Experience in scheduling, dispatching, or production coordination in a field-services, construction, or landscape environment.
Experience ordering materials and managing vendor relationships.
Strong organizational skills and the ability to manage multiple moving pieces at once.
Clear, proactive communication.
Comfort working in a fast-paced operation where the schedule can change by the hour.
Proficiency with scheduling tools, spreadsheets, and operations software.

Nice To Haves

Experience with landscape or construction material procurement (sod, hardscape, plant material, aggregates).
Familiarity with purchase order processes, inventory systems, or work order management tools.

Responsibilities

Build and manage the daily and weekly production schedule. Assign jobs to crews based on location, scope, crew capability, and priority. Make sure the calendar is tight, realistic, and accounts for weather, crew availability, and job complexity.
Coordinate with Field Managers on job assignments and crew deployment. You're the link between the office and the field. Field Managers need to know what's coming, what changed, and what's next. Keep them informed and keep the schedule aligned with what's actually happening on the ground.
Order materials for every job before the crew needs them. Sod, pavers, plants, gravel, mulch, soil, whatever the job calls for. Get the quantities right, get the timing right, and get the vendor confirmed.
Track and confirm deliveries. Know what's been ordered, what's been shipped, when it's arriving, and where it's going. Follow up with vendors when something is late, short, or wrong.
Manage vendor relationships. Build and maintain relationships with the suppliers LOVING depends on. Know who's reliable, who's not, and who can turn something around fast when you need it. Negotiate pricing when appropriate and flag cost changes before they hit the budget.
Expedite jobs that are stalling. If a job is stuck because of materials, scheduling gaps, weather delays, or anything else, it's your job to unstick it. Find out what's holding it up, solve it, and get the job back on track.
Coordinate material needs with the yard and delivery TEAM. Work with the Inventory Specialist and CDL drivers to make sure materials are received, staged, and loaded correctly.
Manage purchase orders and keep records clean. Every material order should have a PO, every PO should be accurate, and every delivery should be reconciled against what was ordered.
Monitor material costs and flag variances. Know what materials should cost and speak up when something is off.
Keep the schedule and material pipeline visible. Field Managers, operations leadership, and the yard TEAM all need to see what's coming.
Anticipate problems before they become emergencies. A good expeditor doesn't just react. You see the conflict coming, the double-booked crew, the vendor who's been slow, the job that's going to need more material than what's on the PO, and you handle it before it blows up.
Step in where you're needed. Some days the job goes beyond this list. When the TEAM needs a hand, you're there.