Scheduling Coordinator

Alpine Air•Provo, UT

3h•Onsite

About The Position

Alpine Air is currently seeking a Scheduling Coordinator to be located at their headquarters in Provo, Utah. The Scheduling Coordinator will be responsible for developing and maintaining pilot schedules for both Base and Floater pilot groups of Alpine Air.

Requirements

Excellent proficiency in MS Office, especially MS Word (expert level)
Ability to quickly grasp complex technical concepts
Excellent time management skills and ability to multi-task and prioritize work
Strong organizational and planning skills
Ability to deliver high quality documentation
Attention to detail and problem-solving skills
Must be able to type 50 WPM
Excellent written and verbal communication skills
High school diploma required

Nice To Haves

Previous aviation industry specific work experience is preferred
BS/BA in administration or relevant field will be preferred

Responsibilities

Develop and maintain pilot schedules for both Base and Floater pilot groups.
Coordinate pilot rotations, travel schedules, hotel accommodations, and transportation logistics for Floater pilots.
Process pilot time-off requests, vacation requests, training events, and schedule changes in coordination with Base Flight Management and the Chief Pilot group.
Monitor pilot duty and rest compliance in accordance with 14 CFR §135.265 and company policies.
Track cumulative flight time, duty time, rest periods, and days-off requirements to ensure regulatory compliance.
Coordinate with OCC, Base Flight Management, Training, and Maintenance to support operational coverage and minimize disruptions.
Assist with pilot staffing coverage during irregular operations, sick calls, weather events, maintenance delays, and charter activity.
Maintain accurate pilot schedule records and distribute schedule updates in a timely manner.
Assist with Pilot Records Database (PRD) submissions, reviews, and compliance requirements.
Assist with pilot records management, including training records, qualification tracking, employment records, and onboarding/offboarding documentation.
Coordinate with the Training Department regarding recurrent training, check rides, qualification expirations, and pilot currency requirements.
Support hiring and onboarding activities by assisting with pilot file reviews and required documentation collection.
Maintain confidentiality of employee records and company operational information.
Ensure scheduling practices align with company manuals, FAA regulations, and operational requirements.
Communicate professionally with pilots, Base Flight Management, OCC personnel, and company leadership regarding scheduling and operational matters.
Assist in development and improvement of scheduling procedures, tracking tools, and operational reporting processes.
Perform additional administrative and operational support duties as assigned by Flight Operations management.