Scheduling Coordinator - Morton Amphitheater

Live Nation Worldwide•Riverside, MO

8h•Onsite

About The Position

Morton Amphitheater in Riverside, MO is seeking a Scheduling Coordinator who will be responsible for ensuring schedules are completed and departments are appropriately staffed for events. In addition, they may assist with crew member onboarding and processing payroll records in accordance with Live Nation policies. This is a part-time, seasonal position, requiring work on both non-event and event days, including nights and weekends. Scheduled hours will vary depending on business needs and may be scheduled up to 30+ hours per week during peak season.

Requirements

1+ years of administrative experience, preferably in an events or HR role
2-3 years’ plus of work experience in a comparable role.
High School Diploma or equivalent preferred.
Strong organizational skills with attention to detail and ability to work against deadlines.
Excellent verbal, written and interpersonal communication skills.
Strong strategic thinking and creative problem-solving skills.
Acute sense of judgment, tact and diplomacy.
Ability to manage multiple priorities in a fast-paced environment
Must be proficient in communicating with all types of personalities in a professional manner
Position requires sitting, typing, extended time using screens, walking and occasionally lifting 25 lbs. plus using proper lifting techniques

Responsibilities

Coordinate and confirm event staffing to meet management requirements, ensuring all departments are adequately staffed for every event
Actively monitor event attendance numbers and communicate staffing changes to department heads, implementing backup staffing plans as needed
Collaborate with department managers to ensure all departments have employees scheduled in our payroll system, ABIMM.
Communicate effectively and professionally with employees through email and phone
Learn/Train on all functions of ABIMM as directed by the Operations Manager
Assist employees in using the ABIMM scheduling system
Develop and maintain partnerships with Recruiting & Onboarding Specialist and Payroll Manager to effectively manage crew records and provide a positive experience to crew
May work with Recruiting & Onboarding Specialist to Assist with employee onboarding, credentialing, and record-keeping
May assist Payroll Manager to Process and maintain payroll records in payroll system, ensuring accuracy and timely submissions, often within 24 hours of a show for accurate reporting
Perform timeclock troubleshooting as needed
Other tasks as assigned by the Operations Manager.