Scheduling Assistant

PBF Energy•Parsippany, NJ

10d•$50,412 - $81,975•Onsite

About The Position

This role provides administrative and operational support to our Commercial Scheduling team, helping ensure the efficient, accurate, and cost-effective execution of commercial trading and supply chain activities. The ideal candidate possesses strong organizational and communication skills and thrives in a fast paced, team-oriented environment.

Requirements

Experience working in a professional environment with both internal and external stakeholders.
Proficiency with Microsoft Office applications, particularly Excel, Outlook, Word, and PowerPoint.
Strong verbal and written communication skills with a professional and courteous demeanor.
Excellent organizational, time management, and ability to prioritize multiple tasks and meet deadlines.
Ability to work effectively both independently and within a team environment.
Demonstrated ownership and accountability for assigned responsibilities.
Strong analytical, problem-solving, and attention-to-detail skills.

Nice To Haves

A degree in Business, Supply Chain, Logistics, or a related field preferred; equivalent experience may be considered.
Experience with scheduling, supply chain, logistics, trading, or ERP systems is a plus.

Responsibilities

Maintain, validate, and update scheduling and supply chain data within the company’s trading and scheduling systems to ensure data accuracy and integrity.
Generate reports and perform data analysis to support scheduling and operations activities.
Process vendor invoices accurately and in a timely manner.
Serve as liaison between vendors and the Accounts Payable department to resolve invoice and payment inquiries.
Utilize Microsoft Excel, Word, and other business applications to manage, track, and report information.
Support various commercial scheduling and operational activities as assigned by the Director, Operations.
Assist with special projects and other administrative duties as needed.