Scheduler (The Hoy Center)

Westminster-Canterbury on Chesapeake Bay•Virginia Beach, VA

1d•Onsite

About The Position

Founded in 1982, Westminster-Canterbury on Chesapeake Bay is a not-for-profit, faith-based Life Plan Community located along the southern shore of Chesapeake Bay. It is a scenic, resort-style campus home to a vibrant community of residents and staff who share a passion for service, joy, and well-being. The organization's mission is enriching lives through the power of purpose, belonging, and wellness, and its values include Respect for every person, Passion for what we do, and Professionalism in all we do. The Hoy Center at Westminster-Canterbury on Chesapeake Bay takes a holistic, person-centric approach to skilled nursing care and aging, aligning care delivery with individual needs and preferences. The Hoy Center features home-like, comfortable settings called Lighthouses, each with a family room and e-concept kitchen, offering modern, open private rooms. These Lighthouses include the Rose Island, Mission Point, Point Lookout, Cape Henry, and Point Roberts. Residents on each floor enjoy breathtaking views and ocean breezes on three spacious outdoor terraces, called Observation Decks. The Fletcher Prayer Room provides a dedicated, peaceful sanctuary for contemplation and prayer. Many staff members come from top hospitals and nursing centers, while others have built their careers within the community. The Scheduler manages the staff schedule for The Hoy Center (Skilled Nursing/Long Term Care) and Enhanced Services (Assisted Living), coordinating and arranging for staff to cover call-outs and scheduled time off. This role involves maintaining accurate records of employee rosters, credentials, and contact information, and entering and editing the computer scheduling system and programs for respective teams. The Scheduler also runs various reports from the company platform (UKG) and the scheduling software to verify data accuracy and completeness, and is expected to model and uphold the core values of respect, passion, and professionalism.

Requirements

High school diploma or equivalent.
Familiarity with Microsoft and Google applications.
Flu-Vaccinated.

Nice To Haves

Some college/Clinical training or CNA certification.
One year experience as a Scheduler or Resource Manager.
Experience working with an elderly population.
COVID-19 Vaccinated.

Responsibilities

Consult with managers and supervisors to ensure accuracy of payroll and other reporting.
Complete payroll responsibilities for manager approval.
Maintain accurate records of employee names, credentials, and contact information, by entering and editing the computer scheduling program for both Hoy and ES nursing staff.
Run various reports from UKG and the scheduling software to verify accuracy and completeness of data entered.
Track attendance, vacation and holiday hours for payroll.
Assist Supervisors in finding replacements for staffing call-outs and vacation requests.
Participate in occasional clerical or administrative tasks as directed by the Administrator, including answering calls and receiving job applicants and new hires.
Maintain accurate records documented in the on-call log for both Hoy and ES nursing staff.
Use the Human Resources Applicant Tracking System for checking references for new applicants.
Consult with Director of Nursing to ensure accuracy of payroll and PPD reports.
All other duties as assigned.