Scheduler (The Hoy Center)

Westminster-Canterbury on Chesapeake Bay & Senior Options, LLC•Virginia Beach, VA

6h•Onsite

About The Position

Founded in 1982, Westminster-Canterbury on Chesapeake Bay is a not-for-profit, faith-based Life Plan Community located along the southern shore of Chesapeake Bay. Our mission is enriching lives through the power of purpose, belonging, and wellness, guided by values of respect, passion, and professionalism. The Hoy Center at Westminster-Canterbury on Chesapeake Bay offers skilled nursing care and aging services with a holistic, person-centric approach. It features home-like settings called Lighthouses, each with a family room and e-concept kitchen, and private rooms with modern designs. Residents also enjoy outdoor terraces and a dedicated prayer room. The center employs exceptional staff from top hospitals and nursing centers, as well as those who have built their careers within the community, supporting skilled nursing, long term, memory care, and rehabilitation services. The Scheduler manages the staff schedule for The Hoy Center (Skilled Nursing/Long Term Care) and Enhanced Services (Assisted Living), coordinating coverage for call-outs and scheduled time off. This role involves maintaining accurate records of employee rosters, credentials, and contact information, and utilizing computer scheduling systems and programs. The Scheduler runs various reports from the company platform (UKG) and scheduling software to ensure data accuracy and completeness, while consistently modeling and upholding the core values of respect, passion, and professionalism.

Requirements

High school diploma or equivalent.
Familiarity with Microsoft and Google applications.
Flu-Vaccinated

Nice To Haves

Some college/Clinical training or CNA certification.
One year experience as a Scheduler or Resource Manager.
Experience working with an elderly population.
COVID-19 Vaccinated. As of now, the 2025–2026 COVID-19 vaccine formulation is being distributed to providers and pharmacies; however, it has not yet received official approval from the CDC. In Virginia, pharmacists may administer COVID-19 vaccines under the Virginia Board of Pharmacy’s statewide protocols or with a direct order from a licensed medical provider. We encourage all new hires to consult with their healthcare provider regarding the most current vaccination recommendations. Please be aware that, depending on future CDC guidance or regulatory updates, we may require proof of the most recent COVID-19 vaccination as part of our ongoing commitment to health and safety.

Responsibilities

Consult with managers and supervisors to ensure accuracy of payroll and other reporting.
Complete payroll responsibilities for manager approval.
Maintain accurate records of employee names, credentials, and contact information, by entering and editing the computer scheduling program for both Hoy and ES nursing staff.
Run various reports from UKG and the scheduling software to verify accuracy and completeness of data entered.
Track attendance, vacation and holiday hours for payroll.
Assist Supervisors in finding replacements for staffing call-outs and vacation requests.
Participate in occasional clerical or administrative tasks as directed by the Administrator, including answering calls and receiving job applicants and new hires.
Maintain accurate records documented in the on-call log for both Hoy and ES nursing staff.
Use the Human Resources Applicant Tracking System for checking references for new applicants.
Consult with Director of Nursing to ensure accuracy of payroll and PPD reports.
All other duties as assigned.