Scheduler/Staffing Coordinator

PACS

1d • Onsite

About The Position

The primary purpose of this job position is to ensure adequate and appropriate staffing of the facility nursing department to meet the needs of the residents based on budget, census, and as may be directed by facility administration. This role involves managing various administrative, personnel, and safety functions to ensure an efficient operation within the nursing department.

Requirements

• Must possess, as a minimum, a high school education or its equivalent.
• Must be able to read, write, speak, and understand the English language.
• Ability to read technical procedures.
• Must possess the ability to deal tactfully with personnel, residents, family members, visitors, government agencies/personnel, and the general public.
• Ability to apply concepts such as fractions, percentages, ratios, and proportions to practical situations.
• Must be a supportive team member, contribute to and be an example of teamwork and team concept.
• Must possess the ability to make independent decisions when circumstances warrant such action.
• Must have the ability and willingness to work harmoniously with other personnel.
• Must have patience, tact, a cheerful disposition and enthusiasm, as well as the willingness to handle difficult residents.
• Must be willing to seek out new methods and principles and be willing to incorporate them into existing nursing practices.
• Must be able to relate information concerning a resident’s condition.
• Must not pose a direct threat to the health and safety of other individuals in the workplace.
• Must be able to move intermittently throughout the workday.
• Must be able to speak and write the English language in an understandable manner.
• Must be able to cope with the mental and emotional stress of the position.
• Must be able to see and hear or use prosthetics that will enable these senses to function adequately to ensure that the requirements of this position can be fully met.
• Must function independently and have flexibility, personal integrity, and the ability to work effectively with residents, personnel, and support agencies.
• Must meet the general health requirements set forth by the policies of this facility, which include a medical and physical examination.
• Must be able to relate to and work with the ill, disabled, elderly, emotionally upset, and, at times, hostile people within the facility.
• Must be able to push, pull, move, and/or lift a minimum of 25 pounds to a minimum height of 5 feet and be able to push, pull, move, and/or carry such weight a minimum distance of 50 feet.
• May be necessary to assist in the evacuation of residents during emergency situations.

Nice To Haves

• The organization celebrates diversity and is committed to creating an inclusive environment for all employees.
• We welcome applicants of every race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, and any other protected characteristic.
• Employment decisions are based on qualifications, merit, and business needs.

Responsibilities

• Maintain a current listing of all resident care employee phone numbers.
• Update the business office with current posting of all department managers’ phone numbers.
• Maintain daily tardiness and absenteeism calendars.
• Report employees with excess tardiness or absenteeism to the Director of Nursing Services (DNS) in accordance with facility policy.
• Work with the Human Resource Director and DNS when scheduling modified work duty employees in accordance with work restrictions and facility policy.
• Complete necessary nursing department employee records upon hiring, job reclassification, and discharge in a timely fashion.
• Assist employees in accurate completion of forms (i.e., leave and day off requests, time cards, etc.) pertinent to scheduling and staffing.
• Complete the monthly nursing schedule, coordinating requests to ensure appropriate coverage of units.
• Complete and post work sheets/time schedules. Coordinate variances with the DNS.
• Assist in the completion and filing of designated reports in accordance with established policies and procedures.
• Perform miscellaneous duties pertaining to staffing and assist nursing supervisory personnel as necessary.
• Answer employee calls regarding staffing/scheduling functions and prepare written correspondence as necessary.
• Answer applicant calls regarding position availability and coordinate interviews as deemed appropriate.
• Ensure newly hired nursing staff has time cards and schedules prior to their orientation date.
• Assist in obtaining nursing care staff information needed for daily posting requirements.
• Consult with nursing department staff and supervisors concerning staffing/scheduling needs to assist in elimination/correction of problem areas and/or improvement of services.
• Make written/oral reports/recommendations to the DNS concerning staffing and scheduling issues.
• Develop and maintain a good working rapport with interdepartmental personnel, as well as other departments within the facility.
• Ensure administrative functions are carried out promptly for an efficient operation.
• Assist in standardizing the methods by which work will be accomplished.
• Review complaints and grievances pertinent to scheduling and staffing and make necessary oral/written reports to the DNS.
• Perform other related duties and responsibilities that may become necessary to meet the needs of the facility.
• Agree not to disclose assigned user ID code and password for accessing resident/facility information and promptly report suspected or known violations of such disclosure to the Administrator.
• Agree not to disclose resident’s protected health information and promptly report suspected or known violations of such disclosure to the Administrator.
• Report any known or suspected unauthorized attempt to access facility’s information system.
• Attend various committee meetings of the facility (safety, recruitment and retention, etc.) as required.
• Collect and assemble/compile records for committee/DNS review, as requested, and prepare reports of nursing department labor issues to submit to such committees as directed.
• Implement recommendations from established committees as instructed.
• Assist in interviewing CNAs when requested.
• Create and maintain an atmosphere of warmth, personal interest and positive emphasis, as well as a calm environment throughout the facility.
• Assist in record-keeping and documentation of attendance and tardiness for employee performance appraisals.
• Confirm license/certification and current standing with state-approved agencies for all new hires prior to orientation date.
• Maintain confidentiality of all pertinent employee information.
• Assist with maintaining records of current certifications/licenses for nursing department employees.
• Report known or suspected incidents of fraud to the Administrator.
• Ensure that departmental computer workstations left unattended are properly logged off or the password-protected automatic screen-saver activates within established facility policy guidelines.
• Provide each newly hired nursing personnel with an orientation schedule and assign a staff member to provide orientation.
• Facilitate a quality orientation program by communicating the new hire orientation schedule to the unit manager and unit staff who will participate in orientation.
• Attend in-service training programs as scheduled.
• Assist with record-keeping for facility in-service education and orientation classes for newly hired personnel.
• Report all unsafe/hazardous conditions, defective equipment, etc., to your supervisor immediately.
• Follow all established safety procedures and precautions when operating office equipment.
• Ensure nursing supervisory supplies have been replenished in work areas as necessary. Report equipment/supply needs to your supervisor.
• Ensure that work/assignment areas are clean and equipment and supplies are properly stored before leaving such areas on breaks, end of day, etc.
• Report suspected or known incidence of fraud relative to false billings, cost reports, kickbacks, etc.

Benefits

• We bring a proven model of mission-driven care that balances access to a national network of support and resources with local decision making.
• PACS helps connect exceptional people with premier healthcare careers across the country.
• We focus on finding innovative and effective team members based on their qualifications, experience, geographic preferences, and personality fit with the existing facility staff and culture.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED