Scheduler / Scheduling Coordinator (Project Staffing & Resource Planning)

VBB•Philadelphia, PA

7d•$50 - $60•Hybrid

About The Position

We’re looking for a Scheduler / Scheduling Coordinator who can keep projects moving by putting the right people on the right work at the right time . This role sits at the center of operations partnering with leadership and project teams to coordinate internal resources, manage utilization, and solve scheduling challenges in real time . This is not about years of experience. It’s about your ability to stay organized, think clearly under pressure, build relationships, and make things happen.

Requirements

Experience in scheduling, coordination, project support, or operations
Strong ability to manage multiple priorities and timelines simultaneously
Proven ability to build relationships and communicate across teams
Comfortable working in a fast-paced, dynamic environment
Ability to stay calm under pressure and solve problems quickly
Strong organizational and attention-to-detail skills

Nice To Haves

Experience with resource planning, utilization tracking, or workforce coordination is a plus

Responsibilities

Coordinate and manage project schedules and resource allocation across multiple teams
Partner with leadership to align staffing needs with project demand
Optimize utilization and resource planning across internal teams
Act as the central point of coordination between project managers, team members, and leadership
Identify scheduling conflicts and troubleshoot in real time
Communicate updates, risks, and changes clearly to stakeholders
Escalate issues when needed to keep projects on track
Maintain scheduling systems, trackers, and reporting